General Administrative Assistant

Description:

The General Administrative position provides comprehensive support to ensure efficient operation of the office. This role handles a variety of administrative, clerical, and organizational tasks, supporting managers, staff, and customers. The individual must be detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.

Requirements:

Key Responsibilities:

• Providing office support in day-to-day office operations, including organizing files, assembling order packets, assisting the Sales team with various tasks, ensuring the office is well-maintained.
• Handling incoming and outgoing communications, including answering phones, responding to emails (MS Outlook), and directing inquiries to the appropriate person.
• Responsible for maintaining accurate records and managing quotes under the State Contract (DGS); including preparing quotations, sending quotes, entering orders into the ERP system, responding to SIO coordinator inquiries, and ensuring all files are properly organized and kept current both digitally and physically .
• Assist in coordinating shipments for various orders and aiding logistics by submitting necessary documentation.
• Troubleshooting basic IT issues and coordinating with IT support for more complex problems.
• Ensuring the organization complies with relevant laws and regulations, such as data protection laws or health and safety regulations.
• Handling any other administrative tasks as needed to support the organization.
• May require travel within California, including occasional overnight stays, to support sales activities.

Qualifications:

• High school education or equivalent.
• Minimum of 5 years of experience in contract administration, or a related field.
• Excellent communication skills.
• Must be able to read, write, and speak in English.
• High attention to detail and strong organizational skills.
• Proficiency in Microsoft Office Suite and know how to use MS Excel.
• Ability to manage multiple tasks and projects simultaneously.

Preferred Qualifications:

• Experience in the construction industry.

Candidates invited to interview will be asked simple math and spelling questions, and will be given on the spot excel test to prove proficiency.