Client Intake & Care Coordinator

Benefits :

401(k)

401(k) matching

Competitive salary

Employee discounts

Opportunity for advancement

Paid time off

Training & development

Wellness resources

Flexible schedule

We are currently seeking a Client Intake & Care Coordinator for our office in Orinda. 30 hours per week including 30-40% local travel

Benefits :

401(k)

Flexible schedule

401(k) with Employer matching contributions

Training & development

Sick Leave

Wellness benefits

Exclusive discounts

POSITION SUMMARY

The Client Intake & Care Coordinator plays a vital role in supporting prospective and current clients to live safely and comfortably at home. This position is responsible for managing client intakes, conducting in-home assessments, developing customized care plans, and providing ongoing care management. As a trusted liaison between families, caregivers, and healthcare professionals, you will ensure every client receives responsive, high-quality care tailored to their evolving needs.

This role requires local travel ( 30–40% ) to client homes, hospitals, and care facilities within the agency’s service area. The ideal candidate is compassionate, organized, emotionally intelligent, and able to build trust quickly with diverse populations.

Key Responsibilities

Client Intake & Assessment

• Serve as the first point of contact for new client inquiries, educating families about services and guiding them through the intake process with empathy and professionalism.
• Respond promptly to inquiries from referral sources, prospective clients, existing clients, and employees—both during business hours and after hours, as part of a shared on-call rotation.
• Follow up on pending leads and conduct regularly scheduled check-in calls with clients and families to ensure continued satisfaction.
• Conduct in-home or on-site assessments to evaluate health conditions, home safety, social and emotional needs, and personal care preferences.
• Develop and maintain individualized care plans that promote safety, independence, and quality of life.
• Clearly communicate care recommendations, services, and next steps to clients and families.
• Perform regular quality assurance and follow-up visits to ensure ongoing satisfaction and appropriateness of care.

Care Coordination

• Collaborate with the scheduling to match clients with the most appropriate caregivers and communicate care needs effectively.
• Monitor care quality through regular client check-ins, caregiver feedback, and ongoing plan updates.
• Serve as a coach and resource to caregiver teams, providing guidance to ensure continuity and excellence in care delivery.
• Maintain accurate, HIPAA-compliant documentation of all client assessments, interactions, and care changes.

Client Advocacy

• Identify broader client needs, such as home modifications, nutrition support, or social engagement, and coordinate referrals to appropriate community resources.
• Provide empathetic support to clients and families who may be uncertain or hesitant about accepting care, offering practical solutions that inspire confidence.
• Maintain strict confidentiality regarding all client and employee information.

Qualifications

• Bachelor’s degree in Social Work, Nursing, Gerontology, or a related field (or equivalent experience in care coordination, case management, or healthcare).
• Minimum 3 years of experience in home care, senior services, or healthcare-related roles.
• Demonstrated ability to build trust and communicate effectively with older adults, families, caregivers, and healthcare professionals.
• Solid knowledge of home care protocols, client assessment techniques, and care planning best practices.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using care systems and other health care related software
• Outstanding verbal and written communication skills; ability to communicate clearly, tactfully, and diplomatically with individuals of all backgrounds and ages.
• Strong time management and organizational skills with the ability to prioritize and complete work independently with minimal supervision.
• Professional demeanor with a polished, well-groomed presentation that reflects the company’s high standards.
• Ability to remain flexible, calm, and resourceful under pressure—and maintain a positive attitude and sense of humor in a fast-paced environment.
• Valid driver’s license, reliable transportation, and auto insurance are required.

Must be eligible to work lawfully in the U.S. and pass a criminal background check and LiveScan fingerprinting.

A Great Opportunity A steadily increasing senior population and a growing preference for “aging in place” make it very likely that home care will continue to increase in demand for years to come. Hired individual will receive training through a ComForCare franchised business and have the opportunity to learn skills that will always be relevant and necessary, unlike many current professions that are continuously changing. By getting into this exciting and wonderful profession at this time, hired individual can be secure in the knowledge that their career opportunities are limitless.

Living your best life possible while helping others live theirs.

Our Caregivers are the heart and soul of what we do. For that reason, we put our CaregiversFirst each and every day. At ComForCare, it is our CaregiverFirst promise, that our caregivers will be :

• Treated with respect and dignity.
• Provided exceptional training on a regular and ongoing basis.
• Are never alone in the field - support is always available.
• Thoughtfully matched with clients that they are compatible with.

Join our team and be a part of a certified Great Place To Work®! Thousands of ComForCare employees were surveyed and the response was overwhelmingly positive, with 90% agreeing that ComForCare is in fact a Great Place To Work®. Compensation : $ - $ per hour