Administrative Assistant I

Posting Details

Position Information

Job Title

Administrative Assistant I

Summary

Working under the supervision of the department chairs and / or program directors, the Administrative Assistant provides all administrative and clerical support for the academic departments in accordance with established guidelines and procedures. This position will support the Math, Computer Science, and Data Science Department, the Artificial Intelligence Minor, and the Physics Department.

Duties and Responsibilities

• Greet visitors and answer the departmental telephone. Assist with all departmental and program communications with students and other stakeholders promptly and efficiently.
• Serve as primary contact for the department with various internal university offices.
• Coordinate administrative and clerical requests, including part-time faculty contracts and other forms, office assignments, key requests, syllabi, emergency contact lists, faculty schedules, and conferences / travel plans.
• Support department chair and program director with administrative and clerical requests, meetings, reports, job searches, scholarships and awards, class schedules, staffing, textbook orders, etc.
• Oversee department purchases and reconcile department P-Card monthly.
• Supervise undergraduate work-study students for the department. Oversee that projects are done correctly and in a timely manner. Keep track of hours and enter payroll bi-weekly.
• Assist with department and program events. This may include reserving rooms and equipment, ordering food, preparing name tags and programs, tracking RSVPs, etc.
• Attend and take minutes at departmental faculty meetings.
• Assist in maintaining student records (e.g., declaration of major, assignment of advisor, etc.)
• Assist in maintaining the department webpages.
• Order office supplies in order to maintain appropriate inventory levels.
• Maintain confidentiality in processing confidential information.
• Contribute to fostering a sense of community in the department.
• Other duties as assigned.

Required Qualifications

Preferred Qualifications

Normal Work Location, Hours and Conditions

This position works in person from our campus in University Heights, Ohio. Generally, 37.5 hours per week as assigned. This position may require work be performed outside of normal business hours.

Physical Requirements

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and / or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other office locations and to verbally communicate to exchange information.

Hours

Full Time

FLSA

Non-Exempt (Hourly)

Compensation & Benefits

Starting salary will be $16.75 - $18.00 per hour, commensurate with qualifications. This position offers a generous Total Rewards package that includes health and dental insurance options, paid vacation, personal, sick, and mission time, holidays, 403 (b) retirement plan, life insurance, and tuition remission benefits for you, your spouse, and children.

About John Carroll University

John Carroll University is a private, coeducational, Jesuit Catholic university, founded in 1886, dedicated to developing people with the knowledge and character to lead and to serve. The University is located in University Heights, Ohio, an attractive residential suburb 10 miles east of downtown Cleveland. Academically, the University consists of the College of Arts and Sciences, the College of Health and the Boler College of Business, which include graduate programs. The University offers more than 70 Academic Programs in the arts, social sciences, natural sciences, and business at the undergraduate level, and in select areas at the master's level.

The University enrolls approximately 2,300 undergraduate students and 500 graduate students and has a student-to-faculty ratio of 13 : 1. John Carroll University is one of 27 Jesuit universities in the United States and has been listed in U.S. News & World Report magazine's top 10 rankings of Midwest regional universities for more than 30 consecutive years.

Posting Detail Information

Posting Number

AS929P

Open Date

Close Date

Open Until Filled

Special Instructions Summary

EEO Statement

We are an Equal Opportunity Employer. We welcome and value all individuals and encourage applications from people of all backgrounds, experiences, and perspectives.