Maintenance Operations Assistant

Are you someone who enjoys a steady, routine workday where organization and consistency matter? Were partnering with a mission-driven nonprofit seeking a Maintenance Operations Assistant to support daily maintenance operations, parts ordering, billing, inventory, and vendor communication within their transportation division. In this role, youll thrive if you prefer structured workflows, clear processes, and work that keeps operations running smoothly behind the scenes.

What Youll Be Doing

Coordinate vendor payments, reconcile pricing discrepancies, and track invoices

Enter maintenance work orders into the EAM system and generate / schedule daily PMI tasks

Order, receive, and stock parts; maintain inventory and update pricing records

Create customer invoices and month-end statements, verify accuracy, and manage billing files

Monitor the maintenance budget and assist with resolving discrepancies

Initiate and track warranty claims, coordinate returns, and verify credits from vendors

Provide administrative support including filing, payroll entry, supply organization, and phone support

What Your Work History Should Show

Experience in bookkeeping, financial administration, office support, or parts counter operations

Familiarity with automotive parts identification, inventory control, or purchasing

Proficiency with Microsoft Excel, Outlook, and Word

Strong organization skills and attention to detail

Experience coordinating with vendors, processing payments, or managing billing

Additional Details

Location : Seattle, WA (Onsite, MondayFriday, 8 : 00 AM4 : 30 PM)

Pay Range : $22.58$25 / hour DOE

Assignment Type : Temp or Temp to Hire

Physical Requirements : Office-based with occasional lifting (1575 lbs.) and occasional driving

Compliance : Must pass a criminal background check and hold a WA State Driver's License

PACE Staffing Network is a woman-owned staffing company serving Puget Sound clients for over 45 years. We place temporary, contract, and direct hire positions across administrative support, project management, accounting, customer service, healthcare administration, and HR leadership.

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