Finance Specialist II

Posting Details

Position Information

Job Title

Finance Specialist II

Union Level

Department

Health Sciences Administration

Campus

Sacramento

Posting Number

201304162P

Full or Part Time

Full Time

Number of Months

12

Work Schedule

Work performed during normal business hours, infrequently, may require additional time to meet business needs.

Position End Date

Open Date

09 / 12 / 2025

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

For Applicants Seeking Job Opportunities within the University

Internal : Internal applicants will be considered within the first five (5) business days of the posting period.

External : External applicants will be considered on the sixth (6) business day of the posting period.

Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose

The Finance Specialist II is responsible for supporting the Executive Director of Finance and Administration in providing a wide range of business, budget, and accounting support. This position identifies process improvement opportunities and solves problems by analyzing current processes and requirements, documenting, recommending, and communicating process to stakeholders at School of Health Sciences (SHS).

Essential Functions

• Develop, maintain, and present comprehensive financial dashboards, financial reports, budget tracking spreadsheets, and analytical reports that provide actionable insights for program managers, program directors, department chairs, senior management, and the Dean.
• Analyze existing financial processes, identify inefficiencies or risks, and recommend and implement process improvements to optimize budget utilization and financial performance.
• Support the development of annual and multi-year budget plans, program expansions, and funding proposals, incorporating historical data, strategic initiatives, and projected funding scenarios.
• Prepare detailed financial reports for various fund types, including restricted, unrestricted, and sponsored funds.
• Work closely with the Executive Director of Finance and Administration to analyze, reconcile, and track departmental budgets on an ongoing basis including but not limited to monitoring expenditures to prevent budget overruns and support proactive financial management.
• Conduct detailed reviews of departmental operational budgets and recurring expenses to identify trends, potential cost savings, and efficiency improvements.
• Identify process improvement opportunities and areas for efficiency gains to optimize budget allocation and financial performance.
• Collaborate with cross-functional teams to develop financial forecasts and cash flow projections that incorporate diverse funding streams, ensuring sustainable financial planning across SHS.
• Evaluate complex financial transactions including journal entries, general ledger, budget transfers, account reconciliations, and purchasing activities. Exercise sound judgment to resolve discrepancies and ensure accuracy.
• Collaborate with accounting teams to ensure timely and accurate close processes including but not limited to reconciliations, accruals, and financial reporting preparation on a monthly, quarterly, and year-end basis.
• Prepare and review journal entries, reimbursement requests, budget transfers, and payment requests submitted by departments and programs. Ensure completeness, accuracy, and budget availability prior to approval.
• Partner with program managers and other departments to understand financial needs, provide guidance on budgeting and reporting.
• Oversee and reconcile monthly ProCard transactions, verifying transactions against receipts and university compliance standards.
• Efficiently process payment requests for vendors, faculty, staff, and students, ensuring timely disbursement and adherence to university policies and procedures.
• Prepare forms and service agreements for independent contractors, ensuring all documentation complies with university policies and is properly executed and approved.
• Monitor compliance with internal controls and requirements, preparing documentation and supporting materials.
• Perform other duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications

Preferred Qualifications

Physical Requirements

Physical Requirements :

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and occasional use of computers and phones with repetitive hand / wrist motion. Occasional walking, standing, and verbal communication. Infrequent bending, stooping, kneeling, and squatting. Infrequent reaching above the shoulders. May be requested to lift up to 25 lbs.

Work Environment / Work Week / Travel :

Work is primarily performed in an office environment. Work performed during normal business hours, infrequently, may require additional time to meet business needs.

Hiring Range

$68,640.00 - $73,408.00 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement : University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination / EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex / gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.