SET-UP COORDINATOR

Conference Set-Up Coordinator

As the Conference Set-Up Coordinator, you will play a vital role in ensuring that all meeting and event spaces are prepared to the highest standards. You'll be responsible for the physical setup, cleanliness, and functionality of conference rooms and event areas, helping to create seamless experiences for internal teams and external guests. This role requires attention to detail, strong organizational skills, and a proactive, service-oriented mindset.

Work schedule may be flexible.

Key Responsibilities :

• Room Setup & Breakdown : Prepare conference rooms and event spaces according to specifications, including furniture arrangement, technology setup, signage, and supplies.
• Technology Coordination : Ensure AV equipment, video conferencing tools, and presentation materials are functioning properly; troubleshoot basic tech issues or escalate as needed.
• Event Support : Collaborate with workplace teams, catering, and vendors to support meetings, trainings, and special events.
• Inventory Management : Monitor and maintain stock of meeting supplies (e.g., markers, flip charts, cables, adapters); report low inventory or request replenishments.
• Quality Assurance : Conduct regular walkthroughs to ensure all spaces are clean, organized, and ready for use.
• Customer Service : Respond promptly to setup requests and last-minute changes with professionalism and flexibility.
• Safety & Compliance : Follow safety protocols and ensure all setups meet company standards and accessibility requirements.
• Other Duties : Assist with general workplace operations and support as needed.

Preferred Qualifications :

Associates in Rapport are offered many fantastic benefits.

Associates may also be eligible for paid and / or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.