School Clerk

Position Type:
Classified Substitute

Date Posted:
6/25/2025

Location:
Various School Sites

Closing Date:
Open Until Filled Summary:
Provides school office reception, first-level attendance monitoring and recording, and general clerical support at a school site. Provides information for use by others in preparing required attendance reports. Performs general clerical services to support student registration, health assistance, and student data.

Essential Duties & Responsibilities:

• Serves as first point of customer services contact at the school site's central office. Greets and announces visitors and callers. Arranges for or may convey information to visitors in a second language.
• Makes and receives phone calls and notes for student absences. Receives and relays messages to students and parents.
• Assists others to assemble and organize materials for distribution such as, but not limited to registration packets, class schedules, newsletters, and other general correspondence.
• Prepares and maintains lists, records, and reports regarding student attendance, tardiness, truancy, suspension and discipline. Enters attendance and related student data onto a data entry screen for a student database.
• Prepares routine memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions. Assists with handbooks and other program material.
• Provides routine support to special services offered by the school site such as student activities, special education, athletics, etc.
• Issues and verifies student out-of-classroom and off campus passes.
• May receive and distribute packets to substitute teachers to include directions, contact information, keys, and curriculum details.
• Assists with Health Services by offering oversight of ill students, rendering first aid, and monitoring schedules for medications.
• Attends meetings and trainings required by the district.
• Performs other duties as assigned that support the overall objective of the position.

Qualifications:

• Knowledge and Skills:
  • The position requires basic record keeping, office organization and clerical skills. Must have good computer skills including word processing and data entry. Requires a basic knowledge of the technical aspects of attendance recording. Requires sufficient knowledge of and skill at accessing and using personal computer applications such as office productivity suites, business and student data entry formats, and e-mail. Requires sufficient math skill to compute sums, percents, and portions. Requires knowledge of English, grammar, spelling, and punctuation to prepare routine correspondence for internal distribution. Requires sufficient human relations skill to maintain harmony with peers and customers and portray a positive image of the organization unit and district.
• Abilities:
  • Requires the ability to maintain records and filing systems. Requires the ability to enter alphanumeric information to data entry screens. Requires the ability to prioritize workload to meet established deadlines. Requires the ability to learn, understand and apply district rules, regulations and policies, and applicable education codes. Requires the ability to operate standard office machines and equipment, including personal computers and keyboards, copiers, printers, etc. Must be able to interact with a wide range of formal and informal contacts with discretion, tact and diplomacy. Must be able to diffuse confrontational situations. It is essential that the incumbent in this position maintain the confidentiality of student records and information. Must be able to perform all of the clerical and record keeping duties of the position including operation of computer software programs.

Education and Experience:

• High School diploma or GED.
• Two years of general clerical or record keeping experience or one year of the same in a school office preferred. May require bilingual skills.

Licenses and Certificates:

• Valid Typing Certificate of 40+ WPM

Application Requirements:

• Resume
• High School diploma or GED.
• Valid Typing Certificate of 40+ WPM within 1 year of job close date.

Salary and Terms of Service: $20.22 per hour

Required Application Procedure:
Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.

Selection Procedure:
A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant's expense.