Administrative Associate

Administrative Associate

This is a fixed term grant-funded position, funded through August 31, 2027, with the possibility of renewal upon performance and continuation of funding.

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century.

The Nuclear and Radiation Engineering (NRE) area within the Walker Department of Mechanical Engineering includes six faculty, along with researchers and students, in the study and application of nuclear and radiation engineering, including imaging, robotics, high-performance computing, reactor design and materials development. The groups provide a supportive community striving to solve the most pressing challenges of the 21st century through world class research, unsurpassed student education, and dedicated service to the community.

The Digital Molten Salt Reactor Initiative (D'MSRI) is a program funded by the state of Texas to develop a long-term research program at UT that centers on the use of digital twins to enable the licensing of innovations for advanced reactors in Texas. This project includes a suite of initiatives that include the development of digital twins for physical systems at many institutions, development of high-fidelity, Multiphysics software that models advanced reactors, economic and policy drivers that may be implemented at the state and national level to encourage innovation in advanced reactors, and business development to engage with the nuclear industry to enable them to recognize the value of digital twins.

Purpose

The Administrative Associate position is responsible for advanced administrative support for the D'MSRI, including travel, calendaring and purchasing processing for the Digital Molten Salt Reactor Initiative.

Responsibilities

• Manage travel authorizations for PI's, staff, guests, and researchers associated with the grant. Process travel authorizations and travel reimbursement vouchers.
• Process and track ProCard purchases and UT Market purchases.
• Maintain schedules / calendars for Program Director and special projects.
• Coordinate and schedule group meetings including room reservations and coordinating itineraries.
• Process reimbursement vouchers for entertainment expenses.
• Organize, plan and host events with dignitaries, research sponsors, collaborators and out-of-town visitors.
• Processes tuition reduction benefit and scholarship awards for students as needed.
• Performs other related job duties as assigned.

Required Qualifications

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Salary Range

$55,000 + depending on qualifications

Working Conditions

Required Materials

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility : Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility : The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks : A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer : The University of Texas at Austin, as an equal opportunity / affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency : The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification : If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify : The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

Compliance : Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.