Administrative Assistant

About Us

We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects.

Job Summary

Northstar is seeking a Fire Protection Service Administrative Assistant. This position will provide comprehensive customer service and administrative support for fire protection inspections, customer information management, service and inspection job closure, billing, sales, and office and field personnel

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Essential Duties & Responsibilities

• Manage inspection, billing preparation, information verification and retention processes.
• Utilize accounting system to retrieve work order numbers.
• Leverage Building Reports for administrative support tasks.
• Receive and process customer service request in a professionally and efficiently, gathering all necessary information to dispatch calls to the appropriate personnel.
• Adhere to the company-endorsed business process and best practices and make recommendations on system / process improvements.
• Validate technicians debrief information on service tickets and prepared invoices daily / weekly.
• Complete service request debriefs weekly and submit them to the Billing Specialist within one week of the service date.
• Assist with payroll processing by approving timesheets and submitting them to payroll.
• Manage document retention strategy for hard and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation.
• Maintain the confidentiality of customer and employer information at all times.
• Provide other administrative support to office personnel when needed.
• Perform other duties as assigned.

Qualifications

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled

Notice to Prospective Employees

Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.