Receptionist / Front Desk Coordinator

Receptionist / Front Desk Coordinator

Rudolph & Sletten, a Tutor Perini Company, is seeking to hire a Receptionist / Front Desk Coordinator to join our office in Menlo Park, CA.

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases, to institutions that educate future generations, to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct, our reputation is built to stand the test of time. Our success is owed to our diverse, talented personnel combined with our technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees and the amazing people we get to work with, we're looking forward to building more award-winning projects for decades to come.

Across California, our recent projects include the Birch Aquarium, City of Hope Central Utility Plant, UCSF Benioff Children's Hospital Oakland Modernization New Hospital Building, UC Davis Health Medical Office Building (MOB) at the Folsom Health Facility, SFCCD City College Science, Technology, Engineering, Arts and Mathematics (STEAM) Building and the UCSD Viterbi Family Vision Research Center. At Rudolph & Sletten, you'll have the opportunity to work on a wide range of large, high-profile projects that make a meaningful impact in your community.

Extraordinary projects need exceptional talent Let's build.

DESCRIPTION:

The primary function to perform clerical support services including the direction of administrative duties for specific groups (company, division, department, etc.)

RESPONSIBILITIES:

• Greet clients and guests who visit the office
• Answer HQ phone and other offices as needed
• Order supplies for kitchen pantry and office when requested
• Mail receive, sort, process and distribute incoming mails and packages
• Outgoing Mail UPS, FedEx, interoffice mail, priority and overnight shipments
• Master user of mailroom and copy bay equipment.
• Troubleshoot and show other users how to use office equipment as needed
• Coffee brewer and Bevi machines monitor and maintain, contact vendor for repairs
• Maintain and update HQ office contact list and Outlook distribution lists
• Maintain inventory of office supplies
• Inspect copy areas for supplies and restock as needed
• Reserve and arrange conference room meetings
• Food / Catering orders when requested
• Assist in coordinating office events when requested
• Maintain overall appearance of the office environment free of clutter
• Provide administrative support as needed
• Prepare and cost block invoices for office and kitchen supply orders

REQUIREMENTS:

• Education: High School Diploma required.
• Experience: 3 years of experience in a similar Receptionist / Front Desk position preferred.
• Possess excellent listening, oral and written communication skills, superior problem-solving skills
• Must be professional, dependable, consistent, diligent, and thorough
• Intermediate knowledge of MS Office Software particularly in Excel, Word, Outlook, etc.

Corporate Philosophy:

Rudolph and Sletten is focused on exceeding our client's expectations. We provide our clients with exceptional service resulting in quality projects through transparent, consistent and predictable management processes and procedures. Essential to our achievement is our team of highly competent employees who maintain integrity, strive for excellence, engage in personal and professional growth and training, and utilize the most current advancements in technology.

Extraordinary projects begin with exceptional people. At Rudolph and Sletten, we turn vision into reality, transforming concepts into tangible places that strengthen communities and move industries forward.

Equal Opportunity Employer