Project Administrator

Job Description

Job Description

An established and growing general contracting firm delivering high-quality commercial and industrial construction projects is seeking a Senior Project Administrator with proven general contractor experience to support multiple projects from preconstruction through closeout.

Position Summary

The Senior Project Administrator plays a critical role in supporting project managers and superintendents by managing project documentation, financial tracking, and administrative processes. This position requires strong construction knowledge, attention to detail, and the ability to work independently in a fast-paced project environment.

Key Responsibilities

Provide high-level administrative support to Project Managers and project teams

Manage and track subcontracts, change orders, RFIs, submittals, and project logs

Process invoices, pay applications, lien releases, and compliance documentation

Coordinate project meetings, prepare agendas, and distribute meeting minutes

Maintain accurate project records in project management systems (e.g., Procore, CMiC, Viewpoint, or similar)

Support project financial tracking, including budget updates and cost reporting

Assist with project closeout documentation, warranties, and turnover packages

Communicate with subcontractors, vendors, and internal teams to ensure timely documentation and approvals

Qualifications

5+ years of project administration experience with a general contractor (required)

Strong understanding of construction project lifecycle and documentation

Proficiency with construction management software (Procore, CMiC, Viewpoint, etc.)

Advanced skills in Microsoft Office (Excel, Word, Outlook)

Excellent organizational, communication, and time-management skills

Ability to manage multiple projects and deadlines simultaneously

Preferred Qualifications

Experience supporting large-scale commercial construction projects

Familiarity with accounting and job cost processes

Associate’s or bachelor’s degree in Construction Management, Business, or related field

For immediate consideration, apply today.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here :

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For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.