Art Assistant / Project Manager

Art  Assistant   / Project Manager

Division : Art / Project Manager

Req ID :   R

4163740125

Location : New York, NY 10012

Salary :  $90,000 – $120,000

Schedule : Monday–Friday, with flexibility to work weekends on special events related to the art studio.

Benefits : Full Benefits package is available

Position Overview

This is a hands-on, execution-driven role that requires exceptional 360-degree project management abilities. Unlike positions where production oversight is limited, this studio requires a deeply involved, start-to-finish project manager who can shepherd exhibitions, installations, fabrications, and studio projects through every stage : planning, scheduling, communication, vendor coordination, logistics, and on-site execution.

The ideal candidate is resourceful, highly organized, proactive, and deeply passionate about the arts, with the ability to manage multiple complex projects simultaneously in a fast-paced environment.

Key Responsibilities

• Manage the artist’s professional and personal calendar
• Schedule meetings, appointments, and studio visits
• Organize complex domestic / international travel
• Draft and manage correspondence on behalf of the artist
• Maintain organized workspaces and office systems
• Oversee light-touch and high-touch renovations across properties
• Attend meetings, assist with client relations, and prepare follow-ups
• Run personal and professional errands as needed
• Lead 360-degree project management for exhibitions, installations, fabrications, and major studio initiatives
• Coordinate across internal teams, fabricators, curators, vendors, shippers, and external partners
• Develop and maintain production schedules, timelines, budgets, and deliverables
• Ensure all projects move efficiently from concept to completion, anticipating challenges and proposing solutions
• Supervise artwork inventory systems and shipping logistics
• Oversee studio supply management, equipment maintenance, and general operations
• Support property maintenance and coordinate vendors / contractors
• Maintain budgets, process invoices, and prepare expense reports with bookkeepers and accountants
• Organize and maintain digital and physical archives, documents, and filing systems

Requirements

SOCIETY STAFFING

379 West Broadway, 2nd Floor

New York, NY 10012

Agency DCA License #2008231

www.societystaffing.com

SSIN123