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Executive Assistant
Executive AssistantRobert Half • Grand Rapids, MI, United States
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Executive Assistant

Executive Assistant

Robert Half • Grand Rapids, MI, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.permanent]
[job_card.job_description]

Description

We are seeking a highly motivated and organized Executive Assistant to provide exceptional administrative support to senior leadership in a higher education setting. The ideal candidate will serve as a key liaison, ensuring smooth operations and supporting the strategic goals of the institution. This role requires an individual with excellent communication abilities, strong time management skills, and a proven ability to manage multiple priorities in a fast-paced, collaborative environment.

Key Responsibilities :

Administrative Support :

  • Provide comprehensive administrative assistance to senior executives, including calendar management, email communication, and documentation management.
  • Plan, schedule, and manage complex meetings, events, and appointments, often involving cross-departmental coordination.
  • Prepare meeting agendas, take detailed minutes, and follow up on action items to ensure timely completion.

Project Management & Operational Coordination :

  • Manage special projects and contribute to strategic initiatives, collaborating with faculty, staff, and external stakeholders to ensure timely completion.
  • Coordinate travel arrangements, manage expenses, and track budgets to support executives and institutional operations.

    • Communication & Liaison :

  • Act as the primary point of contact between the executive and internal / external stakeholders, ensuring effective communication and managing correspondence professionally.
  • Serve as a gatekeeper and problem-solver for competing priorities or conflicts, fostering positive relationships between teams across the organization.

    • Data & Digital Support :

  • Maintain and organize records in compliance with institutional and legal standards, ensuring confidentiality and accuracy.
  • Utilize and maintain university-specific systems, as well as general productivity tools such as Microsoft Office 365, Google Workspace, and other relevant platforms.
  • Support workflow automation and data management efforts to streamline executive operations and team efficiency.

    • Research & Report Preparation :

  • Conduct research, retrieve information, and prepare reports, presentations, and proposals for meetings or projects as required.
  • Monitor trends in higher education, offering insights and suggestions for improvement where applicable.

    • Requirements

    Qualifications and Skills :

  • Bachelor's degree in a relevant field or equivalent work experience in administrative support, preferably within higher education or a similar environment.
  • Proven experience (3+ years) in an executive-level support role, showcasing a history of successfully managing complex tasks and responsibilities.
  • Technical Proficiency : Advanced knowledge of office software (e.g., Microsoft Office Suite, Google Workspace, video conferencing platforms, and project management tools). Familiarity with CRM systems and automation tools is a plus.
  • Communication Skills : Clearly articulate ideas and work with diverse stakeholders, both orally and in writing.
  • Organizational Skills : Strong ability to prioritize tasks and meet tight deadlines in a dynamic environment.
  • Exceptional problem-solving skills and a service-oriented mindset.
  • Attention to detail and ability to handle confidential information with discretion.
  • Familiarity with higher education leadership structures and academic processes is a plus.

    • TalentMatch®

    Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

    © 2025 Robert Half. An Equal Opportunity Employer. M / F / Disability / Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https : / / www.roberthalf.com / us / en / terms) .

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