Program Coordinator

Program Coordinator

The Foundation for Advanced Education in the Sciences (FAES) is an entrepreneurial non-profit organization located at the National Institutes of Health (NIH) in Bethesda, Maryland. We design and deliver advanced educational programs and activities that enhance professional life and productivity on NIH campuses. As a small but mighty team, we rely on integrity, ingenuity, and a strong sense of purpose to make a lasting impact. Our work environment is collaborative, fast-paced, and deeply rewarding, with a generous benefits package.

Position Overview

The Program Coordinator plays a vital role in coordinating and executing high-profile programs and events, supporting marketing and communications, and ensuring smooth operational processes across departments. This position blends program execution, event planning, marketing coordination, and administrative operations. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment, communicates clearly, and works effectively both independently and collaboratively. This highly visible role serves as a front-line liaison between the NIH community, vendors, and staff, requiring professionalism, discretion, and excellent interpersonal skills.

Key Responsibilities

Program & Event Coordination

• Plan, coordinate, and execute programs and events from concept to completion, ensuring precision and professionalism in logistics.
• Coordinate speaker agreements, travel, lodging, and honorarium payments in collaboration with the accounting department.
• Support internal and external events, including meeting setup, A / V needs, catering, and on-site assistance (occasionally after hours).
• Partner with the Director of Administration on NIH collaborations and partnership inquiries.
• Create and maintain program records, reports, and proposals.
• Track budgets for partnership and sponsorship events, coordinating with internal teams and external partners.
• Prepare post-event summaries and reports for internal communications and Board meetings.

Marketing & Communications

Administrative & Operational Support

Qualifications

Education & Experience

Benefits

Salary range $55K - $60K

Work Environment

This position operates in a hybrid work model, with both in-office and remote work components. It requires the ability to lift up to 25 lbs., remain seated for extended periods, and use standard office equipment in a professional office environment.

Equal Employment Opportunity Statement

The Foundation for Advanced Education in the Sciences (FAES) is an Equal Opportunity Employer. We are committed to providing equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, or any other protected characteristic under applicable federal, state, or local law. FAES also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.