Executive Assistant To CEOAckerman Plumbing • Sarasota, US
Executive Assistant To CEO
Ackerman Plumbing • Sarasota, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
- [filters_job_card.quick_apply]
[job_card.job_description]Assist with project documentation, including submittals, RFIs, change orders, permits, and closeout packages. Coordinate with project managers, field supervisors, vendors, and general contractors as needed. Maintain organized digital and physical filing systems for project documents. Monitor progress milestones and support timely communication with stakeholders. Support scheduling of technicians, subcontractors, and field teams as needed. Assist with onboarding, training logistics, and maintaining employee records. Help track licenses, certifications, safety documentation, and compliance requirements. Assist with follow-ups and expense reports. Track project budgets, cost codes, and related financial documentation. Support vendor account management and maintain updated contact lists. Serve as a primary point of contact for clients and partners when executives are unavailable. Coordinate meetings, site visits, and ensure all stakeholders have required documentation. Maintain a professional and courteous demeanor representing the company. Qualifications Required 10+ years of administrative or executive assistant experience, preferably supporting leadership in construction, field service, or commercial trades. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Proficiency with Google Workspace or Microsoft Office; comfort with project management or construction software (e.g., ServiceTitan, Procore, Buildertrend, or similar). Ability to work independently and handle confidential information. Experience working with commercial job site processes and documentation. Familiarity with accounts payable / receivable workflows. Background supporting operations in plumbing, HVAC, mechanical, or other skilled trades, strongly preferred. Proactive problem-solving Attention to detail Excellent time and task management skills Adaptability in high volume and fast-paced environment Team collaboration Work Environment & Travel : Full-time position with standard business hours; occasional flexibility may be required. Competitive compensation based on experience. Benefits package may include health insurance, PTO, holidays, and retirement plan options. "By submitting your application, you agree to receive occasional text messages from Ackerman Plumbing regarding your application status. Reply 'STOP' to opt out.
Executive Assistant Sarasota, Florida Join a Legacy of Excellence Ackerman Plumbing is seeking an experienced and driven Executive Assistant to support our leadership team through proactive coordination, effective communication, and exceptional organizational skills.
If you are looking for a long-term opportunity with a company that values expertise, leadership, and quality, we encourage you to apply and become part of our legacy of excellence.
About Ackerman Family-owned and operated since 1946, Ackerman Plumbing has proudly provided expert craftsmanship across four generations.
Our projects range from hospitals and hotels to educational institutions and museums, consistently setting industry standards for quality and reliability.
Our company built its reputation on the belief that our customers deserve nothing less than the "World’s Greatest Plumbers." Benefits Competitive Salary commensurate with experience Paid Time Off and 9 Paid Holidays Comprehensive Health, Vision, and Dental Insurance 401(k) Retirement Plan with 4% Company Match Access to the Latest Technology and Project Management Tools Ongoing Professional Development and Career Advancement Opportunities A collaborative, supportive work environment that fosters excellence Position Overview Primary Responsibilities The Executive Assistant will provide high-level administrative, operational, and organizational support to the leadership team within a commercial plumbing organization.
This role ensures efficient daily operations, enhances communication across departments, and supports project coordination, scheduling, documentation, and client service activities.
The ideal candidate is proactive, detail-oriented, trustworthy, and thrives in a fast-paced construction / trades environment.
Key Responsibilities Administrative & Executive Support
- Manage calendars, schedule meetings, coordinate travel, and prepare agendas for executives.
- Organize, draft, and proofread correspondence, proposals, reports, and internal documents.
- Maintain confidentiality while handling sensitive company and project information.
- Track executive priorities and ensure deadlines are met.
- Assist with preparing, formatting, and organizing board meeting documents, presentations, and reports.
Project & Operations Support
Scheduling & Workforce Coordination
Financial & Administrative Tracking
Customer & Vendor Communication
Message and data rates may apply." Powered by JazzHR
[job_alerts.create_a_job]
Executive Assistant • Sarasota, US
[internal_linking.related_jobs]
Operating in nearly 40 countries, SSP America delivers authentic dining experiences that capture the "taste of place" in airports across the world.
Sarasota Bradenton International Airport (SRQ), we...[show_more]
Our Premier client is looking for an.The person applying to this position.Four or Five Star and / or Four-Five Diamond hotel experience.
FORBES CUSTOMER EXPERIENCE is a plus.Assistant Front Office Man...[show_more]
We are seeking a dedicated and professional Dental Assistant to provide exceptional support to our dentists and dental hygienists in a dental practice or clinic.
This role is integral to ensuring th...[show_more]
Dental Assistant - High-End Cosmetic Dental Practice.Location : Sarasota, FL (near Sarasota Memorial Hospital).Are you a passionate and detail-oriented dental assistant with a love for aesthetics an...[show_more]
Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative set...[show_more]
FlexCare is seeking an experienced Echo Tech for an exciting Travel Allied job in Bradenton, FL.Shift : 4x10 hr days Start Date : 12 / 29 / 2025 Duration : 13 weeks Pay : $2067.Level II Trauma & Teachi...[show_more]
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO).
Our best-in-class training program, competiti...[show_more]
Work With Excellence, Serve With Heart!.Join the team at Westminster Bradenton, a beautiful waterfront life plan retirement community located near downtown Bradenton.
Currently seeking compassionate...[show_more]
Job Title : Certified Occupational Therapy Assistant (COTA).We are seeking a compassionate, motivated, and licensed.Certified Occupational Therapy Assistant (COTA).
As a COTA, you’ll work under...[show_more]
The New Client Intake Assistant is responsible for supporting the role of the New Client Coordinator, who sets up program services, referrals and other important tasks for new Turning Points client...[show_more]
We are seeking a skilled and professional Dental Assistant to join our team.The Dental Assistant will provide comprehensive support to our dental practice and assist the dentist during patient proc...[show_more]
At PNC our people are our greatest differentiator and competitive advantage in the markets we serve.We are all united in delivering the best experience for our customers.
We work together each day t...[show_more]
Are you passionate about providing exceptional service and creating positive experiences for customers? Do you thrive in a fast-paced environment where your communication skills and attention to de...[show_more]
Assistant Personal Training Manager- Lakewood Ranch Club.Are you a driven sales professional with leadership potential? Do you thrive in a high-energy, performance-based environment? If you’r...[show_more]
Location : Position can be located in Tampa, St.Balance credit quality of portfolio and loan growth.Assume total responsibility for monitoring portfolio and proactively works to identify weakness in...[show_more] Our Premier client is looking for an.Assistant Front Office Manager.Assistant Front Office Manager.Front Office in accordance with hotel standards.
The person applying to this position.Four or Five ...[show_more] 
Work With Excellence, Serve With Heart!.Join the team at Westminster Bradenton, a beautiful waterfront life plan retirement community located near downtown Bradenton.
Currently seeking compassionate...[show_more]
Aravilla is seeking Med Techs / CNAs / Care Partners to care for our residents.We are Florida’s premier 200 unit Assisted Living and Memory Care community located on a beautiful 8-acre campus.Our succe...[show_more]
Assistant Restaurant Manager
SSP America • Sarasota, FL, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Assistant Front Office Manager (onsite in Charleston SC)
B&B Hospitality Staffing LLC • Longboat Key, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Dental Assistant
Today's Dental Network • Sarasota, FL, United States
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Dental Assistant - TSD Sarasota
Shore Dental Partners • Sarasota, FL, United States
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant, Growth Opportunities
Keller Executive Search • Sarasota, FL, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Travel Echo Tech - $2067.52 / Week
FlexCare • Bradenton, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Assistant to the Manager
TAG - The Aspen Group • Sarasota, FL, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Assisted Living CNA / Med-Tech
Westminster Palms • Bradenton, FL, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Certified Occupational Therapy Assistant (COTA)
The Shoreline Clinic • Sarasota, FL, US
[job_card.full_time] +1
[last_updated.last_updated_30] • [promoted]
New Client Intake Assistant
Turning Points • Bradenton, FL, United States
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Dental Assistant
The Smile Design • Bradenton, FL, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Business Center Assistant Manager
PNC Bank • Sarasota, Florida, USA
[job_card.full_time] +1
[last_updated.last_updated_variable_days] • [promoted]
Customer Enrollment Assistant
RANR Management • Sarasota, FL, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Assistant Personal Training Manager
Crunch Fitness - CR Holdings • Bradenton, FL, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Commercial Real Estate Banker
Seacoast National Bank • Sarasota, FL, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
OVERNIGHT Assistant Front Office Manager in Charleston SC
B&B Hospitality Staffing LLC • Longboat Key, FL, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Assisted Living CNA / Med-Tech
Westminster Communities of Florida • Bradenton, FL, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Med Tech / Care Partner / CNA for Assisted Living Community
Aravilla Sarasota • Sarasota, FL, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]