Bookkeeping AssistantPavago • Saint Louis, MO, US
Bookkeeping Assistant
Pavago • Saint Louis, MO, US
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job_description.job_card.job_descriptionProcess vendor invoices and employee reimbursements. Track due dates, prepare payment runs, and flag overdue invoices. Reconcile vendor accounts to ensure balances are accurate. Generate and send customer invoices. Log payments (ACH, wire, check, credit card) and follow up on overdue balances. Maintain AR aging reports. Reconcile daily / weekly transactions against bank statements. Flag discrepancies and resolve with accounting team. Prepare weekly cash flow summaries, AP / AR reports, and expense trackers. Support month-end close by compiling PBC (Prepared by Client) schedules. Update dashboards in Excel / Google Sheets for leadership visibility. Ensure receipts, invoices, and vendor documents are stored and audit-ready. Maintain confidentiality of financial records and sensitive data. Partner with accountants, controllers, and finance teams to ensure data accuracy. Support ad hoc projects such as budget tracking or audit prep. Detail-oriented, accurate, and thorough. Organized multitasker who thrives in high-volume environments. Discreet and professional with sensitive financial information. Eager to learn and adaptable to different client industries. 12 years in bookkeeping, finance admin, or accounts support. Proficiency with accounting software (QuickBooks, Xero, NetSuite). Intermediate Excel / Google Sheets skills (formulas, reconciliations, pivot tables). Familiarity with AP / AR processes. Experience supporting accountants during monthly / quarterly close. Exposure to multi-entity or multi-currency bookkeeping. Industry experience in SaaS, real estate, healthcare, or services. Familiarity with automation tools (Bill.com, Expensify, Tipalti). Post daily transactions in QuickBooks or Xero, ensuring categories are correct. Reconcile bank and credit card feeds, flagging discrepancies for review. Process vendor invoices and prepare payment batches for approval. Generate invoices, apply payments, and update AR aging. Prepare reports such as weekly cash flow summaries or AP / AR snapshots. Update shared files and dashboards so accountants and managers always have real-time visibility. Transaction entry accuracy ? 99%. Timeliness of reconciliations (same-day or weekly depending on SLA). On-time preparation of weekly / monthly financial reports. Zero compliance issues in audit checks. Positive feedback from accountants / managers on support reliability. Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (e.g., reconcile a sample bank statement in Excel / QuickBooks) Client Interview with Finance / Accounting Team Offer & Background Verification
Bookkeeping Assistant
Position Type : Full-Time, Remote Working Hours : U.S. client business hours (with flexibility for month-end close and reporting deadlines)
About the Role : Our client is seeking a Bookkeeping Assistant to provide day-to-day financial support, ensuring records are accurate, reconciliations are timely, and reporting is organized. This role bridges administrative efficiency and financial accuracy, supporting accountants, controllers, and business owners with bookkeeping, data entry, invoice processing, and reporting.
Responsibilities : Bookkeeping & Data Entry :
- Record daily transactions in accounting systems (QuickBooks Online / Desktop, Xero, NetSuite).
- Enter invoices, bills, and receipts accurately.
- Maintain expense logs and categorize transactions properly.
Accounts Payable (AP) Support :
Accounts Receivable (AR) Support :
Bank & Credit Card Reconciliations :
Reporting & Analysis :
Compliance & File Management :
Collaboration :
What Makes You a Perfect Fit :
Required Experience & Skills (Minimum) :
Ideal Experience & Skills :
What Does a Typical Day Look Like? A Bookkeeping Assistant's day revolves around keeping financial records accurate and reports up to date. You will :
In essence : you ensure finance teams have clean, reliable data to make timely decisions and close the books accurately.
Key Metrics for Success (KPIs) :
Interview Process :
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Bookkeeping Assistant • Saint Louis, MO, US
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