Administrative Assistant
We are seeking a motivated, detail-oriented, and organized self-starter to assist the Little Rock office in ensuring smooth daily operations and delivering exceptional support to staff and clients in a fast-paced work environment. This role requires strong collaboration across all levels of the organization and the ability to adapt quickly to evolving priorities and technologies. Ideal candidates will demonstrate professionalism, adaptability, organization and proficiency in modern office technologies and word processing skills.
Key responsibilities include:
- Administrative support to staff, managers, and partners.
- Branding, formatting, proofreading, and finalizing reports, proposals, and correspondence using Microsoft Office products and Adobe Pro software.
- Drafting professional correspondence and upholding brand standards.
- Coordinating office operations, including managing calendars, scheduling meetings, organizing events, sorting mail, etc.
- Coordinating and expediting FedEx, UPS, and USPS mailings.
- Acting as the primary contact for staff, visitors, and external partners.
- Answering and directing incoming business calls and email inquiries.
- Developing, updating, and maintaining administrative systems to improve effectiveness and efficiency.
- Managing inventory of office supplies and equipment and coordinating vendor visits and service appointments.
- Assisting management with onboarding new employees and workstation set-up.
- Performing data entry and maintaining electronic and physical filing systems.
- Supporting project coordination and ensuring deadlines are met.
- Assisting management as needed.
- Supporting company vehicle inspection routine, maintenance, and repair.
Pay rate: $40,000-$50,000/annually depending on experience.
Qualifications:
- Minimum 2 years of experience in administrative or office support roles preferred.
- Advanced proficiency in Microsoft Office Suite and Adobe Acrobat.
- Ability to utilize and adapt to company software platforms and databases.
- Strong attention to detail, excellent organizational skills, and ability to prioritize tasks effectively.
- Exceptional written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Core competencies:
- Accuracy and attention to detail.
- Effective communication and professionalism.
- Flexibility and adaptability.
- Strong time management, multitasking, and problem-solving abilities.
Other duties may be assigned. Alliance reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice.
EEO Commitment: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, national origin, ethnicity, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or state law.
Key benefits include:
- Medical, dental, and vision insurance
- Flexible spending accounts
- 401(k) plan with competitive match
- Continuing education and tuition assistance
- Employer-sponsored disability benefits
- Life insurance
- Employee assistance program (EAP)
- Paid time off (PTO), paid holidays, & bonus floating holiday (if hired before July 1st)
- Profit sharing or individual bonus programs
- Referral program
- Per diem & paid travel
- Employee discount hub