Administrative Assistant I, Cardiology Admin

Administrative Assistant I

Department : Cardiology Admin, St. Elizabeth's Medical Center

Schedule : 40 Hours (Days)

This position functions as a member of the administrative team by performing a variety of duties to ensure the smooth day-to-day operations of the division. Duties include, but are not limited to, answering telephones, making appointments, scheduling procedures and testing, typing, transcription, data and charge entry, verifying and obtaining authorizations and referrals, management of clinical and claims "buckets" in electronic system.

The Administrative Assistant reports directly to the Office Manager but interacts administratively with the physicians as assigned.

Has the authority to carry out the directives of the Office Manager. Has the authority to carry out the day-to-day activities involved in the operation of the division, within the overall boundaries of policies, procedures, and departmental protocols.

Responsibilities / Essential Functions :

• Provides superior customer service to internal and external clients, customers, and patients as referenced in the Service Excellence Standards.
• Performs duties and provides assistance according to policy and procedures, as well as any directives from the Office Manager.
• Answers all telephone calls in a pleasant manner utilizing the scripted messaging provided by management.
• Triage calls appropriately taking into consideration the extent of emergency or priority of the call, takes messages, follows through with each message ensuring that the proper physician or staff member has received the information, and provides routine information to callers.
• Effectively communicate with patient status of appointment and especially should there be any delays in service, and immediately involve management for service recovery to address a patient complaints about service.
• Prepares the daily schedules for the office, prepares patient charts ensuring that the proper chart has been selected and the appropriate information has been uploaded to the chart (i.e., recent notes, etc.).
• Schedules patients' appointments and appropriate testing for patients as directed. Verifies information from patients including demographic and health insurance information. Confirms patient appointments and testing.
• Provides coverage for vacations, sick, meal breaks, or when needed.
• Prepares documents for billing physician encounters, enters data, ensures that referrals and authorizations are received, etc.
• Type correspondence, forms and other documents as requested. Enters information into the computer system. Transcribes dictation of a highly confidential nature.
• Organizes and updated files, charts, and records.
• Uses discretion at all times to ensure patient confidentiality.
• All other duties as assigned.

Responsibilities / Non-Essential Functions :

Accountability :

Qualifications :

Compensation Range : $18.78- $27.90

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, and licensure / certifications directly related to position requirements. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), contract increases, Flexible Spending Accounts, 403(b) savings matches, earned time cash out, paid time off, career advancement opportunities, and resources to support employee and family wellbeing.

Equal Opportunity Employer / Disabled / Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.