Office Coordinator

Office Coordinator

Do you want to be part of a business that genuinely values entrepreneurialism, innovation, and individual accountability? We focus on our customers and are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands across multiple industries.

Established in 1972, Particle Measuring Systems is a global leader for micro-contamination monitoring equipment improving the performance of clean manufactures in the semiconductor and pharmaceutical industries. We're a growing technology company in Niwot, Colorado, the heart of the Rocky Mountains. We offer an exceptional and rewarding work environment in a great place to live. Our employees enjoy challenging projects in the development and manufacture of light scattering particle counters and diverse technologies and applications.

We are seeking an Office Coordinator who will play a vital role in the success of the Office Administration team. The successful candidate will apply their expertise to ensure an efficient, welcoming, and well-organized workplace that supports the achievement of team and company goals.

The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports facilities management, administrative coordination, and front desk operations. The ideal candidate is organized, proactive, and service-oriented, with a strong ability to multitask in a dynamic environment.

Job responsibilities include :

• Primary point of contact for front desk, mail, and visitor management, ensuring a welcoming workplace environment
• Work closely with Facilities to support building maintenance, repairs, and office space coordination
• Support vendor and contractor relationships, including scheduling, onsite coordination, and compliance with security procedures
• Support the Site Leadership Team and Executive Assistant for site events and wellness initiatives
• Process invoices, complete expense reports, and assist with purchase orders related to facilities, supplies, and vendors
• Coordinate meeting room setup
• Maintain inventory of office and kitchen supplies; order and restock as needed
• Support catering and event logistics for onsite meetings, trainings, and special events
• Assist with new hire logistics in partnership with recruiters and Executive Assistant
• Provide administrative support for general office operations and cross-functional teams as required
• Demonstrate strong confidentiality and discretion when handling sensitive information
• Continuously evaluate processes for improvements in efficiency, quality, and safety
• This job description is not intended to be all-inclusive. Responsibilities may evolve over time, and other related duties may be assigned to meet the ongoing needs of the company

Required qualifications include :

Preferred qualifications include :

Work environment and physical requirements include :

This position is 100% on-site, supporting the day-to-day needs of the office and ensuring a consistent, high-quality employee and visitor experience.

Compensation and benefits include :

Particle Measuring Systems is proud to be an Equal Opportunity Employer and are committed to building an inclusive and supportive workplace where everyone can thrive.