Office Manager

Office Manager

The chief objective of this position is to provide administrative support to the faculty, staff and students in OES. This position schedules meetings, answers the multiple-line telephone system, greets and directs visitors, and copies and distributes materials as needed. This position also assists the OES Chair with tasks as assigned and assists the Chief Departmental Advisor (CDA) with undergraduate issues, and the Graduate Program Director (GPD) with graduate program processes. This position maintains the OES Facebook page, the OES web site and departmental file hosting applications (OneDrive). This position also posts and advertises departmental activities and special events as needed.

Considerable knowledge of effective customer service techniques. Considerable knowledge of PC-based software to include Microsoft Office Suite. Working knowledge of Microsoft Office 365 platforms. Effective oral and written communication skills. Demonstrated data entry skills. Demonstrated ability to complete work assignments in a timely fashion while multi-tasking. Demonstrated ability to work independently and set priorities. Demonstrated ability to perform in a professional manner in a team environment. Demonstrated ability to meet deadlines when completing office tasks. Special licenses, registration or certification None Education or training None Level and type of experience Some experience as an Office Manager in a fast-paced office environment. Some experience using Adobe software, Microsoft Office Suite platforms, OneDrive, and Facebook. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Working knowledge of information systems such as Banner, Chrome River or similar programs. Working knowledge of basic accounting practices and procedures strongly preferred. Considerable experience as an Office Manager in a fast-paced office environment. Some experience updating web pages. Demonstrated experience in an academic environment.

Working hours are from 8 AM-5PM Monday through Friday. This position is not telework eligible. Salary commensurate with education and experience.

Summary Please submit a cover letter and resume. Please complete the application fully, as well as, submitting the resume. Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page https : / / www.odu.edu / sci Department Home Page https : / / www.odu.edu / oes Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race, color, religion, sex or gender, national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141. Alternative Hiring Process In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Supplemental Questions Required fields are indicated with an asterisk (

• ). Tell us about your social media experience in a professional setting. Please detail the computer experience or training that you have had. Be specific about the software that you have used and your proficiency level. Applicant Documents Required Documents Resume Cover Letter / Letter of Application Contact Information for Professional References Optional Documents Yellow Layoff Form Blue Layoff Card AHP Letter