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Administrative Project Operations Coordinator
Administrative Project Operations CoordinatorTEKsystems • Oakland, CA, United States
Administrative Project Operations Coordinator

Administrative Project Operations Coordinator

TEKsystems • Oakland, CA, United States
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]
  • About the Role
  • We are looking for an Administrative Operations Coordinator to serve as the primary liaison between our organization and regional transit authorities. This role requires a highly organized, detail-oriented professional with strong business acumen and excellent communication skills. You will play a key role in ensuring contractual compliance, managing operational processes, and supporting special projects.
  • Key Responsibilities
  • Act as the primary point of contact with regional transit authorities.
  • Coordinate monthly meetings with transit authorities, operations, finance, sales, and independent contractors.
  • Partner with VP REPA, VP Operations, and supervisors to ensure contractual obligations are met.
  • Manage inventory database and oversee internal accounting for non-transit assets (digital / printed panels, conversions, out-of-service units, delisting).
  • Handle inquiries and complaints from landlords, property owners, public members, and city / government staff, ensuring timely resolution.
  • Compile and distribute reports; research and obtain permits; interact with utilities.
  • Attend and support monthly stakeholder meetings.
  • Report on liability claims and assist with special project management.
  • Engage in community outreach and other duties as assigned.
  • Top Skills Required
  • Real Estate Expertise :
  • Extensive knowledge of real estate principles and practices, including lead generation, negotiations, and regulatory compliance.
  • Business Acumen :
  • Deep understanding of business cycles, revenue / expense drivers, and strong analytical, decision-making, and problem-solving skills.
  • Technical Proficiency :
  • Skilled in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Communication :
  • Excellent verbal and written communication skills, including presentation delivery.
  • Interpersonal Skills :
  • Professional and cooperative demeanor when interacting with internal and external stakeholders.
  • Organizational Skills :
  • Ability to multitask, prioritize, and manage complex projects effectively.
  • Mathematical Ability :
  • Competent in calculations involving discounts, interest, commissions, and percentages
  • Additional Skills & Qualifications
  • Strong planning and organizing abilities.
  • Effective negotiation and conflict resolution skills.
  • Ability to manage through systems and learn internal processes.
  • Critical thinking and sound decision-making under ambiguity.
  • Work Environment
  • Hybrid requirement.
  • Temperature-controlled office environment.
  • Secure parking provided and walking distance to BART.
  • Job Type & Location

    • This is a Contract to Hire position based out of Oakland, CA.

    • Pay and Benefits
    • The pay range for this position is $27.00 - $30.00 / hr.

      • Eligibility requirements apply to some benefits and may depend on your job

      classification and length of employment. Benefits are subject to change and may be

      subject to specific elections, plan, or program terms. If eligible, the benefits

      available for this temporary role may include the following :

    • Medical, dental & vision
    • Critical Illness, Accident, and Hospital
    • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
    • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
    • Short and long-term disability
    • Health Spending Account (HSA)
    • Transportation benefits
    • Employee Assistance Program
    • Time Off / Leave (PTO, Vacation or Sick Leave)
    • Workplace Type
    • This is a hybrid position in Oakland,CA.
    • Application Deadline
    • This position is anticipated to close on Jan 9, 2026.

      • h4>

      About TEKsystems :

      We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

      The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

      About TEKsystems and TEKsystems Global Services

      We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

      The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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