Administrative Associate IV

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11, students from 47 states and 54 foreign nations. We employ over 1, full-time and 2, part-time Islanders (including students / GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a -acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

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PURPOSE

This position is responsible for providing administrative support to faculty, other staff, and students in the Department of Engineering.

RESPONSIBITILIES

Administrative Support : 40%

Answering phones, emails and in person inquiries / requests from students, faculty and staff

Assist in setting up meetings, seminars, and other special events

Purchase office supplies for the department and faculties

Coordinates the maintenance of files, records, office supplies and equipment

Department Assistance : 40%

Assists in the development of office procedures, including complex or specialized functions

Makes arrangements for conferences, appointments and travel.

Requesting Travel approvals and reconciling Purchasing Card expenses including GSA rate comparisons and other required documentation to ensure compliance.

Creating courses in Banner and running course, schedule and student reports using Argos.

Verifies, processes, and reviews forms, reports, tables, and other documents for accuracy and completion, including collecting and filing forms for prerequisite waivers, registration hold releases, and other academic processes.

Support faculty / program coordinators in updating information in Banner; assigning classrooms in ASTRA, and if necessary, create new sections, new courses with adequate seating, checking and maintaining records of capacity in classes; assisting in the timely collection of syllabi.

Other : 20%

Hire and fill grader and research assistant positions on Workday

Assists management in the supervision of student workers

Perform other duties as assigned.

QUALIFICATIONS

High School Diploma or GED.

Four years of related experience.

Additional education may be considered as a substitution for the minimum experience requirements.

Associates degree and two years of related work experience

Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).

Demonstrate strong interpersonal skills to be able to communicate effectively and professionally and work cooperatively with others. Strong verbal and written communication skills.

Strong clerical and customer service skills. Detail-oriented with strong organizational skills.

Ability to multitask and ability to deal with sensitive information and maintain confidentiality as required by state and federal law.

PREFERRED QUALIFICATIONS

Bachelor’s degree.

Experience with TAMU-CC processes and software / online tools (Workday, Emburse, etc.).

SALARY : Up to $17 Hourly ($35,.00 Annual, Approximately)

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE : Medical

$0 - $30 per month for Employee Only coverage after university contribution ($ value).

Up to 83% of premium covered by the university :

Employee and Spouse

Employee and Children

Employee and Family coverage

Dental & Vision

Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions :

Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits :

Public Loan Forgiveness

Book scholarships

% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement :

Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

Voluntary Tax Deferred Account / Deferred Compensation Plan

Time Off :

8+ hours of vacation paid time off every month.

8 hours of sick leave time off every month.

8 hours of paid time off for Birthday leave.

12-15 paid holidays each year.