IT Procurement Administrator

Job Description

Job Description

JOB SUMMARY

The IT Procurement Administrator is responsible for managing the acquisition of IT products, services, and contracts. This role involves coordinating with vendors, stakeholders, and internal departments to understand organizational requirements, match with vendor capabilities, and secure contracts for the organization at competitive prices while adhering to company policies and industry regulations. The administrator plays a key role in maintaining vendor relationships, overseeing procurement processes, and supporting vendor procurement and contract maintenance across the IT organization.

JOB RESPONSIBILITIES

• Acting as a single point of communication for PIP IT external needs as well as IT vendor relationships
• Sourcing, evaluating, presenting, and selecting vendors for all IT products and services
• Negotiating contracts, pricing, and terms with suppliers to achieve the most favorable cost profile
• Asses the risk within each contract / sow and make recommendations on how to minimize any exposure
• Working with Finance to prepare purchase orders and track their lifecycle to ensure timely delivery
• Periodically evaluating in-force contracts for appropriate coverage, and recommending service reductions where appropriate to reduce waste / spend
• Monitoring vendor performance for service delivery issues, and escalating any issues from PIP IT to the vendor for resolution
• Conducting regular reviews of vendor offerings and auditing the services provided to ensure they are best fit for PIP, recommending product or vendor changes where necessary
• Establish and manage master service agreements (MSA) with strategic IT vendors
• Establish and manage vendor scorecards with periodic vendor reviews
• Establishing and maintaining an accurate database of all physical and software IT inventory, tracking the useful life of all IT physical assets, and driving the process for decommissioning / replacement
• Ensuring that all in-use software is appropriately licensed, working with the appropriate vendor’s entitlement department to resolve any licensing deficiencies
• Supporting the preparation and management of the IT budget
• Working with finance to analyze spending trends to identify anomalies or waste
• Supplying regular and ad-hoc reports as needed so the greater PIP organization can understand IT assets and contracts
• Developing procurement and asset management policies in collaboration with PIP’s general council and executive team
• Communicating and driving enforcement of all procurement and asset management policies across the organization

CORE SKILLS / COMPETENCY REQUIREMENTS

Protective Industrial Products (PIP) is an equal opportunity employer that is committed to diversity and inclusion in the

workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation,

national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination,

layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. PIP makes hiring decisions based

solely on qualifications, merit, and business needs at the time. For more information, you may request access to our EEO policy.