Administrative Assistant

Job Description

Job Description

Job Title : Administrative Assistant to Director of Operations

Location :   Ronkonkoma, NY – Hybrid : 1–2 days / week in office

Job Type :  Full-Time

Company Overview :

We are a growing medical billing company committed to providing accurate, timely, and efficient services to healthcare providers. Our mission is to support our clients in delivering high-quality care while we manage the administrative and billing processes. We are seeking a dependable and organized Administrative Assistant to support our Director of Operations and help maintain smooth day-to-day operations.

Position Summary :

The Administrative Assistant will play a key role in supporting the Director of Operations with a variety of administrative tasks. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable managing a wide range of responsibilities—from calendar coordination to assisting in the creation of Standard Operating Procedures (SOPs).

Key Responsibilities :

• Manage and coordinate the Director of Operations’ calendar, appointments, and meetings
• Organize and monitor email communications, flagging priority items and assisting with follow-ups
• Prepare and mail insurance claims
• Generate and send invoices to clients
• Assist with planning and logistics for conferences, webinars, and internal events
• Help write and maintain Standard Operating Procedures (SOPs) for administrative processes
• Support transitions involving clearinghouses and EDI enrollments (experience preferred but not required)
• Track and organize company documents, contracts, and credit card statements
• Manage office supply inventory and place orders as needed
• Provide general administrative support to help ensure company operations run efficiently

Qualifications :

Benefits :

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