Administrative Clerk

Client : Fortune 500 Title : Administrative Clerk Location : Savannah, GA Duration : 12 Months (Extension Possible) Schedule : Mon – Fri; 08 : 00 AM – 05 : 00 PM EST Summary : A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety of administrative tasks, enabling the EA to focus on strategic priorities. The ability to work under pressure with short deadlines is needed. Communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities : Manage office supplies by monitoring inventory, placing orders, and coordinating equipment maintenance. Prepare coffee and stock conference rooms with the items specified on the visitor forms to ensure all customers’ needs are met. Order and serve catered lunches for working meetings as requested. Plan and organize meetings by preparing agendas, reserving, and setting up facilities. Set up meeting facilities and ensure they are ready for use. Compose and draft professional emails, memos, and other communications. Respond to general inquiries and direct them to the appropriate person or department. Organize and maintain file systems for easy retrieval of correspondence records. Welcome scheduled visitors and direct them to the appropriate area or person. Arrange and manage travel schedules and reservations for team members as needed. Provide administrative support to other departments when time permits and needs arise. Perform other duties as assigned to ensure smooth office operations. Qualifications : Familiarity with general office practices, including filing, scheduling, and correspondence handling. Proficiency with office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint). Understanding of systems for maintaining and organizing physical and digital records. Basic knowledge of managing inquiries and providing support to clients, visitors, or team members. Familiarity with arranging travel schedules, accommodations, and itineraries.