Administrative Assistant

Job Description

Job Description

Administrative Assistant for Global Support & Implementation

POSITION SUMMARY :

Provides administrative support services to the Director of Client Services, specifically for the Technical Support Services, Account Management, and Client Relations teams.

DUTIES AND RESPONSIBILITIES :

Technical Activities : (As requested)

• Schedules conference calls, maintains calendar, and meetings for the Director of Client Services
• Generates agendas for internal and external meetings for both remote and onsite
• Records and publishes meeting minutes and action items for Departmental meetings
• Assist in managing and posting documents to the MS Teams, Client Dashboards, Salesforce, and other sites
• Create, Submit and Track purchase requisitions
• Updates emergency contact list and hurricane planning checklist
• Schedules and confirms travel dates for SCC & Client Onsite Meetings
• Reviews and Submits ADHOC reports for Director of Client Services
• Reviews and Submits Expense reports
• Assists in planning of the Annual SNUG Conference
• Assists in planning Client Services Divisional Activities
• Monitors and answers the Director’s phone in their absence recording and requests for returned calls
• Prepares and published daily attendance report to SCC Management
• Prepares weekly payroll time clock reports for review and approval
• New hire training progress report
• Time Sheet to Time Clock Variance Exception Report
• Runs current and adhoc reports for Division Management

Administrative Duties :

JOB SPECIFICATIONS : Education Required :

An Associate’s Degree in Business Administration or related is required.

Experience Required :

Prior administrative experience in a business environment or related is required. Previous experience within a service-related industry is desirable.

Knowledge and Skills Required :

Travel Required : None.