Administrative Assistant to Preschool & Adventuretime

JOB TITLE - Administrative Assistant to Preschool & Adventuretime

CLASSIFICATION - Classified

FLSA STATUS - Non-Exempt

IMMEDIATE SUPERVISOR - Director of Preschool & Coordinator of Adventuretime

RECEIVES GUIDANCE FROM - Director of Preschool, Assistant Director of Preschool & Coordinator of Adventuretime

PURPOSE OF THE POSITION - To support the daily operations of the Preschool and Before / After School Child Care Program by providing administrative, financial, and compliance-related support. This role ensures smooth program functioning through accurate recordkeeping, clear family communication, and adherence to state regulations, particularly those set by the Department of Health and Human Services (HHS) for child care billing and student records.

Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

QUALIFICATIONS -

(Skills, Knowledge, Abilities, Education, Certification / Licensure, Experience, Equipment)

Skills, Knowledge, and Abilities

• Proficiency in standard office equipment (computer, printer, scanner, copier, fax, etc.).
• Strong verbal and written communication skills for professional interaction and correspondence.
• Ability to create, format, and edit clear and professional documents.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Customer service-oriented with a positive approach to interactions.
• Ability to manage and maintain databases accurately.
• Experience with billing, payment processing, or basic bookkeeping required.
• Self-directed with good judgment and decision-making abilities.
• Strong attention to detail, especially in billing and recordkeeping.
• Ability to work independently and as part of a collaborative team.
• Compassionate, child- and family-focused demeanor.
• Discretion and professionalism when handling sensitive or confidential information.
• Experience with HHS billing and recordkeeping or child care assistance programs is required.
• Strong knowledge of state child care licensing regulations.
• Proficiency with Google Workspace and ability to learn additional applications.
• Strong project management skills to track multiple tasks and deadlines.

Education

Experience

Equipment

ESSENTIAL DUTIES AND RESPONSIBILITIES -

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

SUPERVISION OF OTHERS -

PHYSICAL REQUIREMENTS -

WORKING CONDITIONS -

TERMS OF EMPLOYMENT -