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Site AdministratorYMCA OF GREATER SPRINGFIELD INC • Springfield, MA, US
Site Administrator

Site Administrator

YMCA OF GREATER SPRINGFIELD INC • Springfield, MA, US
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  • [job_card.full_time]
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Job Description

Job Description

POSITION SUMMARY :

Under the direction of the Associate Executive Director of School Age Child Care this position will assist in EEC and DPH Licensing & Compliance, Staff Development & Training and Communication with Families & Schools.

ESSENTIAL FUNCTIONS : this relates to both School Age Sites and Summer Camps

Licensing & Compliance

  • Oversee the licensing(new and renewals)of each site and summer camp. This includes working with City departments to get the needed inspection certificates required for each license
  • Serve as the primary lead to with the Early Education and Care (EEC)and the Department of Health (DPH) in obtaining new and renewed site licenses
  • Maintain all documentation required for new and renewed license
  • Assist in creating and maintaining the staff files for both the sites and summer camps
  • Work with the EEC and DPH during their audit of the files
  • Visit the sites with the Site Director and assist in monitoring compliance with the EEC and DPH
  • Liaison to the Health Care Consultant in getting their agreement renewed each year

Staff Training, Development, & Administration

  • Assist in the development and implementation of a comprehensive staff training program
  • Assist in the staff orientation and training which includes EEC and DPH issues, behavior management, and health & safety issues
  • Maintain a central database of all staff training
  • Visits Sites and Camps with Site Directors in efforts to evaluate the staff and the day-to-day operations
  • Be a backup to Youth Services with registrations during high enrollment times
  • Support payroll to ensure timecards and necessary documentation is timely
  • Cover sites as needed when callouts occur

    • Family Communication

  • Develop and maintain a communication calendar for families, Schools and Campers
  • Work with the Marketing Department in communication needs
  • Create a “Boots on the Ground” approach to meeting with families at the schools
  • Oversee Brightwheel Software and any updates
  • Train staff on the use of Brightwheel
  • Coordinate with school administrators for possible joint announcements and updates
  • Collect and analyze feedback from families and schools to improve communication strategies

    • QUALIFICATIONS :

  • Must be at least 21 years of age at time of application (EEC requirement)
  • Have a high school diploma or equivalent.
  • At least2 yearsof administrative experience.
  • At least 2 years ofexperience inworking with school-age children.
  • At least 2 years of experience incustomerservice / relation.
  • At least 2 years of experience in staff supervisionand training.
  • Have a basic understanding of database work.
  • Have a basic understanding of EEC and DPH rulesand requirements.
  • Have a basic understanding of how Summer Campsoperate.
  • Knowledge of and ability to learnappropriate childdevelopment techniques
  • First Aid / CPR / AED certifications or willing to obtain within60 daysof hire
  • Demonstrated ability to conduct complex, critical problem solving independently
  • Demonstrated record of timeliness and punctuality

    • WORK ENVIRONMENT & PHYSICAL DEMANDS :

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is required to sit, stand or reach for extended periods of time, move around the work environment independently, push, pull or lift up to 25 pounds for short periods of time.
  • Employees are exposed to noise and fluctuating temperatures.
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