IT Admin Assistant

Administrative Assistant

We're seeking a detail-oriented and proactive Administrative Assistant to support a high-impact program office in Norco, CA. This role offers a unique blend of traditional administrative responsibilities and specialized tasks in IT procurement, software license management, and departmental budget tracking. You'll work closely with senior leadership and play a key role in supporting operational efficiency and strategic initiatives.

Key Responsibilities :

• Provide daily administrative support including phone coverage, visitor coordination, and calendar management
• Coordinate meetings, travel arrangements, and prepare agendas and meeting minutes
• Create, edit, and proofread reports, presentations, and internal communications
• Submit and track Information Technology Purchase Requests (ITPRs)
• Assist with budget tracking, forecasting, and reporting
• Prepare budget summaries and spending reports for leadership
• Serve as a liaison for internal and external stakeholders
• Support departmental projects, events, and training sessions
• Maintain accurate databases and logs; generate reports as needed
• Ensure smooth communication flow across departments

Qualifications :

Physical Requirements :

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.