Senior Executive Assistant to the CEO (523)

Apply Here: https://secure.onehcm.com/ta/KINGSVIEW.jobs?ShowJob=771917001&TrackId=ZipRecruiter

Kings View is a nonprofit leader in providing behavioral health services to the underserved community, is currently seeking a driven Senior Executive Assistant to join our mission to provide compassionate services to those with limited resources. Our ideal candidate will have a passion to promote social justice and societal awareness, respect for human dignity, and lead with integrity while listening and responding to the community in need.

Senior Executive Assistant (523)
Fresno, CA

The Senior Executive Assistant is a high-level administrative professional who serves as the primary support to the Chief Executive Officer (CEO), ensuring the CEO’s time, communications, and priorities are managed with accuracy, confidentiality, and strategic alignment. This role also provides executive-level support to the Executive Team and the KV/ KVF/ KVPS Board of Directors, maintaining the professionalism, efficiency, and coordination of the executive office.

As a trusted partner to the CEO, the Senior Executive Assistant plays a critical role in managing the CEO’s schedule, preparing communications, facilitating board operations, and acting as a liaison between the CEO and internal and external stakeholders. This position requires exceptional organizational and interpersonal skills, sound judgment, and the ability to thrive in a dynamic, fast-paced environment. Success in this role will be measured by the CEO’s operational efficiency, board satisfaction, timeliness of deliverables, and proactive issue resolution.

How will I contribute

• Serve as the primary administrative liaison and gatekeeper for the CEO, and KV/ KVF/ KVPS Board of Directors, managing communications, requests, and interactions with discretion and professionalism.
• Manage and optimize the CEO’s complex calendar, ensuring alignment with organizational priorities and strategic goals.
• Coordinate travel, speaking engagements, and public appearances for the CEO; handle logistics, materials, and follow-up.
• Monitor and respond to CEO-related communications, ensuring timely, accurate, and appropriate correspondence.
• Prepare, edit, and distribute high-quality correspondence, reports, and presentations.
• Organize and manage all logistics for KV/ KVF/ KVPS Board and Committee meetings, including agenda development, packet distribution, AV setup, venue coordination, and hospitality.
• Facilitate coordination across Executive Team on behalf of CEO, supporting cross-functional initiatives and follow-ups.
• Monitor progress on executive and organizational priorities, ensuring the CEO is briefed, deadlines are met, and follow-up items are completed.
• Record, transcribe, and manage the approval process for meeting minutes for KV/ KVF/ KVPS Board, Committees, and Executive Team.
• Maintain up-to-date KV/ KVF/ KVPS Board records, including rosters, calendars, directories, and Committee assignments.
• Support KV/ KVF/ KVPS Board member onboarding, including the development and maintenance of Board Information and orientation materials.
• Monitor, triage, and respond to CEO- and Board-related correspondence in a professional and timely manner.
• Reconcile and process CEO-related expenses, reimbursements, and credit card reports, ensuring compliance with internal policies.
• Coordinate complex domestic travel for the CEO and select Board-related events.
• Manage the annual board calendar, ensuring timely preparation for compliance filings, board evaluations, and strategic plan updates.
• Maintain organized records and documentation for timely access, reporting, and compliance.
• Act as a liaison between the CEO and internal/external departments, staff, funders, and key partners to support organizational initiatives.
• Represent the CEO with diplomacy and professionalism in communications with board members, funders, county officials, and community partners.
• Maintain proficiency with project management and collaboration tools (e.g., Asana, Smartsheet, SharePoint) and ensure secure handling of confidential information in compliance with HIPAA and data protection policies
• Serve as a cultural ambassador and trusted confidant, modeling the CEO’s values and fostering positive relationships across all levels of the organization
• Perform other duties as assigned to support the overall functioning and success of the program.

What I bring

• Associate’s Degree: Business Administration, Office Management, or a related field
• Drivers License Class C
• 5 years in an executive-level administrative support role, preferably supporting C-suite leadership; or comparable quantitative field or equivalent related work experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with calendar management, travel coordination, expense reporting, and preparing executive-level correspondence. Familiarity with virtual meeting platforms (e.g., Zoom, Teams). Understanding of organizational protocols and confidentiality best practices.
• Excellent organizational and time management skills. Ability to prioritize multiple tasks and meet deadlines under pressure. Strong written and verbal communication skills. Professional judgment and discretion when handling sensitive information.
• High level of professionalism and integrity. Adaptable and proactive problem-solver. Dependable, resourceful, and detail-oriented. Works well independently and collaboratively.
• Bachelor's degree preferred. Certifications such as Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE) are a plus.

The Benefits

Medical, Dental, Vision Insurance

Life and Long-Term Disability Insurance

401k plan

Vacation time

Twelve (12) Paid Holidays

Education Reimbursement Program up to $1000 per year

Referral Program

Employee Assistance Program

An environment of like-minded people reaching for the same goal

Serving the underserved community

A sense of purpose

Who We Are

Since 1951, Kings View leads the community in providing behavioral health services to the underserved population. We have a strong tradition of commitment, and we focus on serving rural communities where health resources are often limited. Our people treat the community with care and compassion. We stand by our cornerstone and philosophy of valuing each person’s worth, dignity and wholeness in body, mind, and spirit. Our principal core values echo throughout the organization and into our patient-focused programs. At Kings View we are dedicated to continuing our demonstration in the unparalleled commitment to wellness and recovery within each community we serve. Join us and apply today.