Administrative Assistant

Job Description

Job Description

Salary : $24 per hour - $37 per hour

Californias premier Estate Planning and Trust Administration firm, CunninghamLegal, currently has an opening for a skilled Administrative Assistant. CunninghamLegal has grown explosively since our founding in 1994, and we nowoperateas a cohesive team out of offices in Northern and Southern California.

About the role :

At our firm, the Administrative Assistant acts as a strategic partner in managing our overall client experience. This role provides effective administrative support to the CunninghamLegal (CL) staff and ensures a well-functioning office that is equipped to deliver afive starclient experience. It is vital that the Administrative Assistant become highly knowledgeable about our service offerings so they can act as our firms ambassador and askappropriate questionstodeterminehow best to serve the client and direct them to theappropriate colleague. A Paralegal certificate orprevioustraining in this area would help greatly. If you are not a Notary already, we will arrange for you to become one. This role is critical to the success of the firm with the ideal candidate being very organized,forward thinkingand a problem solver.This position is 5 days a week in our Sacramentooffice8am -5pm.

Responsibilities :

As part of your strategic partnership with your colleagues at the firm, you will deliver afive starclient experience.

• Act as the firms ambassador and manage the overall client experience from first impressions throughout entire engagement
• Communicate effectively and provide necessary information and forms to clients and staff (e.g., Client Questionnaires (CQ), appointment information, etc.)
• Manage calendar in a fast-paced environment, communicate any schedule changes appropriately,anticipateneeds and prioritize workflow accordingly
• Responsible for managing the matters
• Prepare for client appointments by setting up electronic client folders with necessary forms and documents
• Provide effective administrativesupportseveralattorneys and paralegals throughout client engagement (e.g., client communication, scanning client files, database management, etc.)
• Maintain a welcoming lobby,anticipateand greet clients upon arrival,assistparalegal in conducting signing appointment as a witness or notarize documents
• General office administration for the entire office(e.g., process mail,take mail to Post office and UPS daily,scan documents, order inventory, etc.)
• Ensure a well-functioning office that is equipped to deliver afive starclient experience

About you :

CunninghamLegal is an Equal Opportunity Employer