Employee Benefits Analyst

Summary :

Under the direction of the Manager of Employee Benefits, this role assists with the administration of benefit programs with a focus on retirement plans. Assures compliance with all applicable state and federal regulations. Responsibilities include explaining benefits and assisting in the business development and planning of the benefits program. Compiles analyses, reports on employee data, and plans financials for strategic benefits planning and evaluation. Provides benefit plan interpretation, guidance, and counsel to employees, HR colleagues, HRIS representatives, and managers. Presents information to inform and educate management and employees.

Job Requirements :

1) Oversees the administration of the retirement plans by working with vendors, plan consultants, Benefits Team and the Retirement Administration Committee. Manages retirement plan data errors and inquiries through vendor portal. Handles bi-weekly payroll reporting, integration file issues and routine administrative tasks.

2) Analyzes benefit plan coverage for retirement, health, dental, vision, retirement, life, voluntary benefits and other insurance coverages.

3) Assists in the planning and coordination of benefit delivery on a System-wide basis. Knowledgeable about current benefit trends and legislative requirements and how they apply.

4) Assists in the development of recommendations for policy changes or new programs. Assists with improving existing programs and implementing new programs.

5) Counsels employees and managers regarding benefits plans and presents material to various internal groups.

6) Creates communication materials including presentation slide decks, Benefits guides, internal email messages, open enrollment-specific materials, flyers, etc. Manages employee communications prepared by vendors.

7) Assists the HRIS and I&T Teams with Workday system audits, system testing, and vendor integration file feeds. Manages coordination between Baystate internal stakeholders and vendors when updates are needed,

8) Works with HR Service Center and Benefits & Wellness Coordinator on complex employee benefit issues and helps streamline processes and communication across teams.

9) Responds to Benefit Survey requests for Baystate and works with consultants on comparative benchmarking analysis of benefit programs against industry peers.

10)  Serves as primary Baystate contact for vendors and lead on team projects, such as annual open enrollment.

11) Provides support and information to consultants and auditors for annual benefit audits.

12) Manages Benefits Email Inbox and assists employees with benefits questions through Service Now ticketing system as subject matter expert

13) Assists with maintaining the annual compliance calendar. Keeps abreast of legislative changes affecting benefits to assist in keeping all programs in compliance with federal and state regulations.

14) Oversees the administration and compliance of COBRA by working with third party administrator

15) Responsible for sourcing data requests necessary to complete government compliance activities (5500s, audits, etc.), employee mailings, vendor billings, consultant projects and reports for management. Assures processes and procedures are in place to capture and maintain consistent and accurate benefit-related data.

16) Prepares and delivers presentations for all levels of management and employees concerning new benefits policies or programs.

Skills / Competencies

1) Solid knowledge of employee benefits and regulations affecting them.

2) Requires knowledge of basic accounting principles. Intermediate use of spreadsheets to effectively develop analyses.

3) Excellent verbal, oral and written communication skills

4) Ability to independently manage multiple projects simultaneously

5) Strong critical thinking and ability to source answers to questions

6) Strong attention to detail

QUALIFICATIONS :

• Bachelor of Arts
• Must have solid understanding of and experience with retirement plan administration – 403(b) and 457 non-qualified plans.
• Experience with Workday or other HRIS systems
• 5-8 years or more of experience in Human Resources and Benefits.

We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!

OUR COMPENSATION PHILOSOPHY

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge / skills; relevant experience and training; education / certifications / licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.