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Executive Assistant to CEO
Executive Assistant to CEOStrategic Factory • Owings Mills, MD, US
Executive Assistant to CEO

Executive Assistant to CEO

Strategic Factory • Owings Mills, MD, US
[job_card.1_day_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Description : Position Summary

While working as an Executive Assistant, you will be tasked with fulfilling duties and performing tasks related to assisting the President & CEO with regard to all matters of administration. The person in this position assists with performing all operational duties of their supervisor and offering administrative support.

Requirements :

Essential Duties and Responsibilities

  • Serving as a liaison between the executive and employees, vendors, and clients
  • Maintain the executives online social presence as it relates to business activities
  • Prepare visually pleasing presentation materials for the executive’s use in meetings, town halls, etc.
  • Performing routine office management duties such as maintaining and ordering supplies, scheduling meetings, arranging for catering and maintaining records
  • Making travel arrangements on an as needed basis for all employees conducting business travel
  • Maintaining the CEO’s calendar and informing the CEO of upcoming meetings and events
  • Running personal and business-related errands for the CEO
  • Sit in on meetings and take organized notes to deliver to the CEO after the meeting as requested
  • Assisting with the upkeep and maintenance of all office locations, including communication with tenants of leased spaces in our facilities
  • Scanning all receipts to deliver to the accounting department for the completion of reconciliations
  • Maintaining and updating IT facilities report on excel including incoming tickets and the status of the tickets
  • Assisting the HR department with certain employee-focused administrative responsibilities (i.e. employee gifts, general admin support)
  • Setting up and breaking down conference rooms for meetings
  • Regular, reliable, and punctual attendance
  • Other duties as assigned

Nonessential Duties and Responsibilities

  • Work on job assignments in other departments as instructed.

    • Qualifications

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Education and / or Experience

  • Bachelor’s Degree is preferred but 3-5 years of experience or training in the business industry is necessary. Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.

    • Computer Skills

  • Performing this job successfully requires that an individual have a solid understanding of computers, data entry, internet searches
  • Must be highly skilled in Microsoft Office suite and Outlook for email.

    • Other Qualifications

  • Ability to write effective correspondence to customers and coworkers
  • Ability to pass a background check
  • Vision abilities required by this job include being able to see clearly at 20 inches or less, distinguish colors, and adjust focus
  • Mathematical abilities required by this job include reading a ruler, calculating simple costs, and other basic mathematical skills

    • Job Competencies

  • Strong attention to detail
  • Excellent communication skills
  • Positive attitude
  • Committed to company mission and values
  • Flexible and willing to adapt to change

    • Physical Demands and Work Environment

  • While performing the duties of this job, one is regularly required to sit at a desk and answer phones and work on computer desktops. Regular standing and walking to copiers, printers, and scanners is required. The associate must occasionally lift and / or move up to 25 pounds.
  • While performing the duties of this job, the associate is regularly exposed to noise typical of an office environment such as printers, computers, and phones operating.
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