Sales Assistant - Aviation & Event Logistics

Job description :

Pay : $60,000-$70,000

Company Overview :

Our client is a fast-growing global air charter company specializing in private jets, group charters, and cargo services. With a startup mindset and a lean, agile team , they're reshaping the traditional aviation space by delivering high-touch, tailored travel experiences . This is a non-corporate, people-first work culture where you'll have the freedom to work independently, collaborate closely with leadership, and make a visible impact

The team is currently looking for someone who thrives under pressure, adapts quickly, and can juggle complex logistics with grace.

Position Overview :

The Sales Administrator will play a key support role for two Sales Directors based in California and London , helping drive success across private aviation, group charter, and large-scale event travel operations . This position is not a sales role , but rather a critical operational and administrative support role ensuring the smooth delivery of charter programs and backend logistics.

Key Responsibilities :

• Support two Sales Directors with daily administrative and client-related tasks
• Coordinate travel logistics across commercial and private aviation for clients and internal teams
• Build and deliver detailed flight briefs, itineraries, and client-facing documents
• Create and manage passenger manifests and documentation for flight operations
• Act as a key point of coordination across multiple time zones (e.g., London, Los Angeles)
• Help manage timelines, deliverables, and last-minute changes for ongoing travel projects
• Oversee a team of flight representatives , ensuring logistics run smoothly on the ground
• Arrange transportation, hotels, and ground handling services as required
• Procure and build custom flight quotes
• Reconcile flight-related costs and expenses and assist with invoice processing
• Maintain and update CRM systems , reports, and sales performance dashboards
• Prepare internal documentation, reports, and presentations for leadership
• Manage communication between sales, operations, and client service teams
• Handover completed flight programs to the in-house operations team
• Proactively flag and troubleshoot issues before they impact program execution

Qualifications :

Why You'll Love This Role :