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Administrative Coordinator Office of Research Innovation
Administrative Coordinator Office of Research InnovationNational Jewish Health • Denver, Colorado, USA
Administrative Coordinator Office of Research Innovation

Administrative Coordinator Office of Research Innovation

National Jewish Health • Denver, Colorado, USA
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Summary

The Office of Research Innovation (ORI) is seeking an Administrative Coordinator to join our growing and fast-paced team. We are seeking an experienced administrator to manage daily operations coordinate research-related programs and events and provide high-level administrative support to faculty leaders. This role ensures smooth execution of ORI initiatives financial oversight for research projects and effective communication across departments. This position will also support the Office of Academic Affairs in its mission to strengthen research collaboration across the institution.

Successful candidates will be detail-oriented proactive and skilled at managing multiple priorities while driving projects to completion. Strong follow-up with stakeholders and the ability to anticipate needs are essential. Youll be part of a collaborative team committed to advancing research that changes lives worldwide.

Position Summary

Coordinates a program that is key for the business operations of a department. Exercises discretion and independent judgment. Develops interprets and implements policies and procedures.

Essential Duties

  • Coordinates a program for a department. On-boards new participants in the program. Leads the work of others and trains.
  • Handles the communications for the program including newsletters program materials correspondence minutes phone calls and emails. Develops PowerPoint presentations for the program. May develop and maintain the programs website.
  • Coordinates scheduling of meetings and events plans agendas and may be in charge of scheduling clinical activities or shifts.
  • Prepares financial tracking and other administrative reports by researching gathering and compiling data. Develops graphs spreadsheets and may make projections. Updates reports and distributes them periodically.
  • May provide administrative assistant support to managers directors faculty or faculty leadership positions including the duties of Administrative Professional levels II through III. May coordinate grant budgets and submissions.
  • Serves as a liaison to other internal programs and departments as well as external hospitals and other entities.
  • Develops interprets and implements policies and procedures demonstrating independent judgment and discretion.

Other Duties

  • Performs all other duties as assigned.

    • Competencies

  • Accountability : Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
  • Attention to Detail : Accomplishes tasks by considering all areas involved no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Sets high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
  • Peer Relationships : Interacts with others in a constructive positive and respectful manner regardless of individual differences. Assists team members or co-workers in achieving personal goals and completing assignments.
  • Initiative : Takes prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive. Responds quickly takes independent action goes above and beyond.
  • Adaptability : Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures processes requirements or cultures. Tries to understand changes; approaches change or newness positively; adjusts behavior.
  • Managing Work and Time / Project Management : Effectively manages ones time and resources to ensure that work is completed efficiently. Effectively manages project(s) focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities resource availability and other project requirements (i.e. budget); effectively evaluates planned approaches determines feasibility and makes adjustments when needed. Prioritizes makes preparation schedules and leverages resources.

    • Supervisory or Managerial Responsibility

    None

    Travel

    None

    Core Values

  • Be available to work as scheduled and report to work on time.
  • Be willing to accept supervision and work well with others.
  • Be well groomed appropriately for your role and wear ID Badge visibly.
  • Be in compliance with all departmental and institutional policies the Employee Handbook Code of Conduct and completes NetLearning by due date annually.
  • Promotes a workplace culture based on mutual respect and merit where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
  • Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
  • Wears appropriate PPE as outlined by the infection control policies and procedures.
  • Demonstrates compliance with all state federal and all other regulatory agency requirements.

    • Minimum Qualifications

  • Education : Bachelors Degree required.
  • Work Experience : Four (4) years experience as an Administrative Assistant / Professional or general administration
  • Special Training Certification or Licensure : None

    • Salary Range : $67454.40 - $89208.44

    Benefits

    At National Jewish Health we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care our employees are our greatest asset. With that in mind we have designed a valuable comprehensive benefits package to meet the needs of our employees and their families.

  • Comprehensive Medical Coverage : Multiple Cigna health plans for Colorado regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
  • Paid Time Off : Generous PTO accruals to use for vacation and sick days and six paid holidays all compliant with Colorado state sick leave regulations.
  • Dental & Vision Plans : Coverage effective the first of the month after hire.
  • Retirement Savings : 403(b) plan with employer contributions after two years.
  • Wellness Incentives : Earn up to $200 annually for preventive health activities.
  • Tuition Reimbursement : Up to $5250 annually for full-time and part-time employees.
  • Child Care Assistance : Childcare Flex Spending Account (FSA) with annual employer contribution.
  • Loan Forgiveness : Public Service Loan Forgiveness (PSLF) eligible employer.
  • Disability & Life Insurance : Employer-paid plans and optional buy-up choices.
  • Voluntary Benefits : Full suite of coverage options such as Accident Hospital Indemnity and Legal Plan
  • Exclusive Discounts : Savings on local services insurance and RTD bus passes.

    • Anticipated Application Deadline :

    Required Experience :

    IC

    Key Skills

    Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Monthly Salary Salary : 67454 - 89208

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