Director of Finance and Administration

PURPOSE OF POSITION

Covenant House Missouri (CHMO) welcomes youth who are runaway, trafficked, at-risk, or experiencing homelessness, with unconditional love, absolute respect; and a place to call home. Beyond shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive, independent and sustainable lives.

The Director of Finance and Administration will play a critical role in overseeing the financial health and administrative functions of CHMO. This position is responsible for managing financial planning, budgeting, and reporting, ensuring compliance with regulatory requirements, and optimizing operational efficiency. The Senior Manager will also lead and mentor the finance and administrative team, fostering a culture of accountability and continuous improvement.

SUMMARY OF DUTIES

Responsibilities include but not limited to the following :

• Responsible for accounting for all CHMO income, donated items / services, expenditures, assets and liabilities
• Review accounting data and consults with advisors to ensure transactions are recorded using the correct accounting treatment
• Administer financial management policies and procedures in a manner consistent with corporate guidelines and local needs, and ensures use of effective internal controls and accounting procedures
• Maximize CHMO cash position through the effective management of receivables
• Record and monitor use of all contributed, purchased, and leased physical assets
• IT liaison for Copy Machines, Fax Machines, Scanners, Computers, Printers, Telephony, Network Providers including AT&T, Charter, Verizon, and others as change takes place.
• Manage the timely input of accounts payable, accounts receivable, payroll, and general journal transactions into accounting software system, assuring proper source documentation for all transactions
• Collaborate with managers, Director of People and Culture, and all team members to ensure the semimonthly payroll is processed accurately and timely
• Maintain records for : contracts, leases, service agreements, and other items of a legal nature
• Produce timely, accurate financial reports including detailed management reports, reports to the parent organization, financial reports to funding agencies, and annual financial statements produced in accordance with GAAP for nonprofit organizations
• Participate in the development of the annual operating and capital budgets, produces budget status reports, analyses, financial projections, and periodic ratio analysis
• Ensure compliance with state, local, and federal tax requirements including production of the 990, W-2s, 1099s
• Ensure compliance with all state, local, and federal regulations for the withholding and payment of payroll tax
• Participate in contract compliance related to financial management and reporting for state, local, federal, and non-government grants and contracts
• Participate in the annual audit at the senior level, provides supporting documentation to the CPA firm performing the audit, and participates in other financial audits as required
• Perform other duties as assigned

Financial Statement Preparation

Audit Support / Fixed Assets

Vendors, Notes Payable, Account Payable, and Account Receivables

Purchasing / IT Liaison

Banking

In the absence of another Finance Department member,

Payroll Processing - Semimonthly

Other

SUPERVISORY DUTIES

Working Relationships

EDUCATION, KNOWLEDGE, and WORK ENVIRONMENT Education

Knowledge

Work Environment and Physical Demand

Covenant House Missouri is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind : CHMO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CHMO are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, belief, sex, sexual orientation, gender identity, national origin, veteran status, family or parental status, disability status, or any other status protected by the laws or regulations in the locations where we operate. CHMO will not tolerate discrimination or harassment based on any of these characteristics and encourages all qualified applicants to apply.

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