Project Event Coordinator

Program Coordinator

Location : Emeryville, CA Onsite

Shift Timings : Monday–Friday, 8 : 00 AM – 5 : 00 PM

Overview

Our client is seeking a Temporary Program Coordinator to support the Office of Well-Being (OWB) while recruiting for a permanent backfill. This role provides high-visibility administrative and program support to the Chief Wellness Officer and broader OWB team, coordinating meetings, communications, and operational deliverables across system-wide initiatives.

Key Responsibilities

• Coordinate and support OWB programs, meetings, and initiatives across multiple stakeholders (often 60+ participants)
• Prepare, format, and distribute slide decks, agendas, pre-reads, and follow-up materials
• Manage the OWB program and operating calendars, including ongoing updates and maintenance
• Track metrics and support Monthly Operating Reviews
• Draft and send communications to targeted hospital and system stakeholders (using existing templates)
• Capture meeting notes, action items, and follow-ups; distribute summaries and materials
• Support clinician well-being retreats and system meetings, including onsite coordination, note-taking, surveys, and follow-up reporting
• Design and support OWB presence at large system events (e.g., booths, materials)
• Create, upload, organize, and maintain files in Microsoft Teams and SharePoint
• Review and update SharePoint sites, including formatting and content edits
• Use survey tools (e.g., SurveyMonkey, Smartsheet, Word surveys) to collect and compile feedback

Qualifications

Work Environment