Executive Operations Manager (Executive Assistant)

Executive Operations Manager (Executive Assistant)

Location :  San Francisco, California - Onsite

Compensation : $100,000 - $140,000

Employment Type : Full-Time, Direct Hire

About the Opportunity

HireNow Staffing is seeking a Seasoned Executive Operations Manager to support the founders of a rapidly scaling AI startup. This unique role blends high-level executive support with operational leadership, making it ideal for a professional who thrives in fast-paced environments where precision, autonomy, and initiative are essential.

This is not a traditional assistant role it is a strategic operational position supporting executives who move quickly and expect the same from their team. The right candidate will be highly organized, proactive, resourceful, and capable of building operational processes that allow the business to scale efficiently.

If you excel at anticipating needs, creating order from chaos, juggling competing priorities, and managing sensitive information with discretion, this opportunity offers significant visibility and growth into People Ops, Operations, or BizOps pathways.

Key Responsibilities

Candidates must demonstrate competency in the following areas to be considered for an interview :

Executive Support & Strategic Partnership

Serve as a trusted partner to the founders by managing calendars, inbox organization, meeting prioritization, and external communication.

Anticipate needs before they arise, ensuring executives stay focused on high-impact work.

Operational Leadership

Oversee and optimize day-to-day office operations, including workspace buildouts, vendor management, and budget tracking.

Implement scalable systems for office management, procurement, onboarding, culture initiatives, and internal communications.

Meeting, Travel & Event Logistics

Coordinate all meeting logistics, investor / stakeholder communication, executive travel, off-sites, and internal events.

Prepare agendas, track follow-up items, and ensure execution across cross-functional initiatives.

Project & Deliverable Management

Maintain oversight of deadlines, priorities, and company-wide initiatives, ensuring nothing slips through the cracks.

Support key operational projects, including HR, People Ops, and administrative initiatives.

Culture, Onboarding & Internal Experience

Support onboarding and training processes to ensure new hires have a seamless entry experience.

Assist in fostering a strong, cohesive company culture aligned with organizational values.

No-Task-Too-Small Mentality

Jump in wherever needed from process documentation to vendor follow-up maintaining a flexible, professional, can-do mindset.

Preferred Qualifications Strongly Emphasized

Candidates with the following qualifications will be prioritized for interviews :

5+ years supporting senior executives in fast-paced, high-performance environments.

Experience in professional services (BigLaw, MBB consulting, PE / IB) or high-growth startups .

Demonstrated success managing complex schedules , sensitive communications, and time-critical workflows.

Exceptional written and verbal communication skills; polished, poised, and strong stakeholder management abilities.

Proven ability to take ownership , act independently, anticipate needs, and solve problems before they escalate.

Experience planning events, off-sites, office buildouts, or operational projects .

Tech-forward mindset : comfortable learning and adopting productivity tools, scheduling systems, automation workflows, and AI-driven solutions.

Candidates who combine executive support excellence with operational leadership will stand out immediately.

Why This Role Stands Out

High visibility supporting company founders at a transformative stage of growth

Ability to directly shape office systems, culture, and operational efficiency

Career path into People Ops, Operations, BizOps, or strategic project management

Opportunity to work in a cutting-edge AI startup environment where speed, innovation, and ownership matter

Competitive salary and a dynamic team environment that values initiative and strategic thinking

If you're a highly skilled operations professional who thrives in fast-paced environments and takes pride in supporting executives at the highest level, HireNow Staffing encourages you to apply today.

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