Accounts Payable Analyst

Accounts Payable Analyst

Pay Range: $25.00 - $30.04

Under the supervision of the Accounts Payable Manager, the Accounts Payable Analyst's primary responsibility is to research and enter invoices accurately into the financial system, document appropriate approvals, "post" approved invoices to the payment cycle and ensure vendors are paid in a timely manner. The Analyst will employ appropriate accounting/audit/compliance controls and prepare and store supporting schedules and documents to that effect. The Analyst will be responsible for monitoring and escalating issues with the technology to the Manager and supporting the development and implementation of solutions to further efficiencies of the Consortium's processes. The analyst will be a resource to employees, managers and vendors for questions, education, training, and improvement opportunities; the Analyst will perform/engage in these activities in a professional and collaborative manner.

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it's a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.

Key Essential Functions and Accountabilities of the Job:

• Evaluates all invoices for consent/authorizations and identify any inconsistencies and errors and perform timely data entry.
• Works with Supply Chain staff to ensure that items on purchase orders have been received and accounted for and dollar amounts on purchase orders are sufficient to process invoices.
• Ensures accurate/approved coding to proper general ledger accounts.
• Maintains the integrity of paperless document management systems; match paperless invoices with proof of payment.
• Supervises vendor accounts to ensure payments are updated and processed with current remittance directive.
• Ensures that vendor information is reconciled and audited for year-end 1099 reporting.
• Maintains vendor W-9 files.
• Maintains and organizes all payment and vendor records electronically.
• Handles routine calls from vendor and managers inquiring on status of payment.
• Processes incoming mail by scanning and organizing into the paperless management system.
• Prepares miscellaneous reports as requested.
• Assists with year-end audit as requested.
• Other duties as assigned.

Additional Details:

Education, Certifications, and Licenses Required:

• High school diploma or GED required
• Associate's or Bachelor's Degree in Business Administration, Accounting or Finance preferred

Experience Required:

• Two or more years of experience processing computerized accounts payable, accounting, or other financial systems required.
• One or more years of data entry experience preferred.
• Basic Knowledge of Accounts Payable processes required.
• Basic knowledge of cloud-based technologies preferred.

Knowledge of:

• Accounts payable processes
• Ability to research problems and enter large volumes of data timely and accurately
• Ability to communicate effectively and appropriately
• Basic understanding of bookkeeping principles

Skills in:

• Positive attitude, excellent work ethic and a willingness to learn new skills
• Oral communication skills needed to explain accounts payable processes to individuals of various backgrounds and cultures, both in person and over the phone in a positive manner
• Professional demeanor
• Must exhibit interest in being a team player
• Strong organizational skills
• Accurate data entry skills
• Ability to pay close attention to detail
• Excellent customer service skills in dealing with vendors (internal and external)

Ability to:

• Ability to remain calm in stressful situations
• Handle multiple tasks with deadlines
• Work under time pressure and limitations
• Detect and avoid errors in copying and computing figures
• Pay close attention to detail in a high-volume data entry work

Position Information:

Work Shift: OT 40