Executive Administrative Assistant

Job Description

Job Description

Company

BrainStorm (www.brainstorminc.com) is a B2B SaaS company that drives digital adoption and organizational change for outstanding companies around the world, including PepsiCo, American Express, Land O'Lakes, Inc., Mattel, Inc., Panasonic, Merck Company, and more.

BrainStorm thrives on a dynamic and fun-loving atmosphere, paired with a steadfast commitment to excellence. Our high-performing team is composed of self-starters who play a pivotal role in driving our success. Once we walk through the door, it’s definitely ‘Go Time’.

Opportunity

BrainStorm is seeking an Executive Administrative Assistant to provide exceptional support for two key members of our executive team. This role is essential to keeping our fast-moving, high-impact environment running smoothly. You’ll be the go-to person for coordination, communication, and execution, all while bringing your own creative flair and tech-savvy mindset to the table. This role is deeply integrated into the daily rhythm of our principals' work and personal lives, we're looking for someone whose presence elevates both. If you're organized, proactive, and thrive in a dynamic setting, we’d love to meet you.

Responsibilities include :

• Manage complex calendars, meetings, and travel logistics with precision
• Represent executives with professionalism to internal and external stakeholders
• Prepare and polish correspondence, reports, and presentations
• Own office management tasks with speed and accuracy
• Handle sensitive information with absolute confidentiality
• Help plan company events and team-building activities
• Proactively streamline processes by spotting gaps, and executing changes where appropriate
• Support executives with select personal assistant tasks, maintaining discretion and professionalism at all times

Qualifications :

BrainStorm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Medical, dental, 401k, and other benefits are included. The position is available in the American Fork, UT office.

BrainStorm Inc is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complimentary.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.