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HR and Office Administrator
HR and Office AdministratorEtherio Group • Atlanta, Georgia, USA
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HR and Office Administrator

HR and Office Administrator

Etherio Group • Atlanta, Georgia, USA
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  • [job_card.full_time]
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HR AND OFFICE ADMINISTRATOR

GENERAL SUMMARY

The HR and Office Administrator is responsible for supporting human resource functions including recruitment onboarding benefits processing and general HR administration. This position also plays a key role in ensuring smooth office operations and providing supportive engaging work experience for our 200-person office-based and remote workforce.

ESSENTIAL FUNCTIONS

HR Administration

  • Work in conjunction with HR Team to coordinate the onboarding process for new team members ensuring all necessary paperwork and documentation is complete :

Coordinate equipment and technology needs with IT department and managers.

  • Mail welcome boxes to all offsite and fully remote team members.
  • Coordinate and set up office space for new Atlanta based team members and other office locations.
  • Schedule all HR and Departmental orientation sessions and assign ambassador.
  • Assemble and distribute physical and digital new-hire information packets to new onsite or offsite team members.
  • Coordinate marketing and accounting updates.
  • Coordinate the companys wellness plan including promoting engagement communication identifying winners and ordering / issuing rewards with HR Team.
  • Provide additional administrative support for HR projects and special initiatives as assigned by the VP of HR and Sr HR Manager.
  • Process HR and benefits-related invoices.
  • Coordinate team member birthday and anniversary recognitions and distribute milestone awards.
  • Coordinate HR and operations systems including My Kastle ClickTime Navan and other related software. Create new team member account information.
  • Work with the HR Team to monitor the progress of new hires during the initial stages to ensure successful integration.
  • Support the recruiting efforts and process as needed.
  • Support the HR team in maintaining a positive workplace environment.

    • Office Management

  • Maintain appropriate inventory of office shipping and kitchen supplies.
  • Maintain office seating charts and related documents.
  • Order business cards for team members on request.
  • Enter new clients and jobs into ClickTime.
  • Process bill payments for several company accounts and benefits.
  • Manage in-suite and off-site storage location; and storage unit relocation
  • Answer and appropriately direct calls that come into the companys main phone line.
  • Check the main company mailbox daily accept packages and ensure prompt distribution and notification to the appropriate team members.
  • Coordinate building and facilities support including processing fitness waivers reserving conference rooms and addressing office maintenance issues.
  • Maintain the tidiness of the offices two breakrooms.
  • Produce and submit monthly report of usage by client for postage and the color copier / printer and office-related invoices to accounting.
  • Administer corporate shipping account and generate reports as needed.
  • Maintain contact list for service providers for all in-office equipment and arrange maintenance and repair services as needed.
  • Coordinate special projects including ordering and picking up meals for company meetings setting up AV for the conference room.

    • MINIMUM AND PREFERRED QUALIFICATIONS

  • Bachelors degree in HR or a relevant business field.
  • 3-5 years of experience in a Human Resources environment.
  • Proficiency in HR Management Software.
  • Payroll processing experience.
  • Expertise in using Microsoft Word Excel and PowerPoint.
  • Understanding of state and federal labor laws.
  • Excellent problem-solving and organizational skills with an ability to prioritize important projects and tasks.
  • Strong phone email and in-person communication skills.
  • Discipline to maintain the confidentiality of sensitive employee information and ensure proper data handling.

    • The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required. Etherio retains the right to change or assign other duties to this position.

    WORKPLACE LOCATION REQUIREMENTS

    Atlanta - We operate as a Hybrid work environment working as a combination of remote and in-office presence as well as the possibility of being onsite at client and / or event locations.

    TRAVEL REQUIREMENTS

    Ability to travel at least once a year.

    SCHEDULING REQUIREMENTS

    Requires flexibility in scheduling such as the ability to work evenings to meet company needs.

    ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

  • Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office) while also being able to stand and / or move for extended periods (such as when executing events onsite).
  • Need to lift carry push or drag boxes or equipment up to 30 lbs.
  • Frequently moves inside the office to access filing cabinets office machinery etc.
  • Need to adapt and function in various physical settings (for example conference centers indoor and outdoor spaces).
  • Occasionally required to position self in a stooping kneeling or crouching manner.
  • Frequently communicates with others and must be able to exchange accurate information in these situations.
  • Frequently uses computers and other electronic equipment.

    • ABOUT ETHERIO

    At Etherio we have a purpose that drives all we do : We create meaningful partnerships experiences and connections that fuel growth and accelerate success for our clients and those they impact. Every day we deliver creative customer-focused solutions for our corporate and association clients - one meeting event or membership experience at a time. We recognize that to deliver that experience for our clients we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually were committed to supporting your learning and growth by providing opportunities for partnerships experiences and connections that will accelerate your own success. Together we live out our core values celebrate each others wins learn lessons from our failures and pursue excellence together.

    Benefits include :

  • Medical dental vision and more.
  • 401(k) with matching.
  • Generous paid time off.
  • Flexible and hybrid work schedules.

    • Our approach has earned us many industry awards over our 30 year history including 18 consecutive years on the CMI 25 North Americas Top 25 Meeting & Incentive Companies.

    Join us at Etherio and become part of a team where your work has purpose your growth is championed and your results are rewarded. If youre excited to help shape exceptional experiences and build lasting connections wed love to meet you.

    Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race creed national origin religion age color sex marital status sexual orientation gender identity disability citizenship status or protected veteran status or any other characteristic protected by local state or federal laws rules or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact

    Required Experience :

    Unclear Seniority

    Key Skills

    Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

    Employment Type : Full Time

    Experience : years

    Vacancy : 1

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