Automotive Bookkeeper

Job Description

Job Description

Motor Vehicle / Accounting Clerk :

DMV Title / Billing Specialist

Position Overview

Our family-owned new car dealership, proudly serving Morris County since 1965, has an outstanding opportunity for a detail-oriented and results-driven Motor Vehicle Clerk / Accounting Clerk to join our close-knit team. In this role, you’ll be responsible for accurately processing vehicle titles, registrations, and deal documentation, ensuring compliance with state regulations while supporting the dealership’s accounting operations. We offer a supportive, family-oriented, and stress-free environment where teamwork, accuracy, and respect are valued every day.

Key Responsibilities

• Verify deal documentation for accuracy and completeness.
• Post new, used, and wholesale deals, including commission calculations for sales staff.
• Prepare and submit state forms, process disbursements for taxes and fees, and file required paperwork with the DMV.
• Process new and pre-owned vehicle registrations using the dealership’s software system.
• Coordinate with outside services for out-of-state registrations.
• Manage pre-owned title transfers and prepare / distribute title envelopes.
• Track and follow up on all incoming titles to ensure timely completion.
• Maintain and reconcile schedules for tax, title, license payable, and lien payoffs.
• Review internal policies and procedures, identifying and reporting control issues to the Controller.
• Record and monitor error logs for process improvements.
• Process trade-in payoffs and verify Finance & Insurance (F&I) data for accuracy.
• Reconcile inventory schedules weekly and monthly as assigned.
• Audit F&I logs against accounting records prior to month-end close.
• Process manufacturer rebates and incentives.
• Perform additional accounting or administrative duties as needed.

Qualifications

Certifications & Licenses

Compensation & Benefits