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Project Executive
Project ExecutiveTOCCI • Woburn, MA, United States
Project Executive

Project Executive

TOCCI • Woburn, MA, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.temporary]
[job_card.job_description]

The ideal candidate is someone with experience from larger construction management firms who has overseen single projects over 100M in value. Candidate's technical skills and social skills have to be at the top level. Candidate will be expected to oversee up to 5 construction projects at a time from preconstruction through closeout. From the start, expect to oversee 3 projects worth 160M in aggregate.

We're also looking for someone who can grow into a COO role by taking on additional responsibilities besides project oversight.

Position Responsibilities

Specific project responsibilities include (but are not limited to) the following :

Project Leadership :

  • The Project Executive (PX) provides a clearly articulated strategy and schedule methodology for the team. The PX assumes responsibility for full client satisfaction with all TOCCI responsibilities fulfilled.
  • The PX oversees and supports the Senior Project Manager (SPM) and Superintendent in his / her effective execution of the project, providing important feedback, recommendations and input on : safety, means and methods, problem solving, schedule compliance, subcontractor management, quality, and project execution excellence.
  • The PX serves as TOCCI's primary risk manager with respect to finances, quality, safety, and schedule.

Project Team Formation :

  • The PX assumes primary responsibility (with assistance from the Planning + Cost Engineering Department) for buyout and selection of subcontractors, material suppliers, vendors and consultants.
  • The PX negotiates competitive pricing with select, qualified subcontractors; prepares or assists in the preparation of bid-tabulations and letters of recommendation, issues purchase orders and subcontracts; and oversees bonding, insurance, and financial qualifications
  • Participate in selecting the project team, including recommendations for hiring Operations staff
  • Mentor and develop project team by delegating management tasks and involving team in decision making and problem solving.

    • Project Planning and Strategy

  • Developing and communicating the project strategy is perhaps the most important initial function of the PX and team leader.  Work in complex environments such as large, acute care hospitals is particularly demanding and careful consideration of existing conditions and patient and procedure protections are as important as normal considerations of proper construction operations.  Also, large scale multifamily projects located in the City have their own set of demanding conditions such as varied and unique requirements of Inspectional Services, Fire Department and City agencies.

    • Project Schedule :

  • The PX oversees the SPM and coordinates project schedule strategy in conjunction with TOCCI’s Project Controls Manager, General Superintendent, Project Superintendent, and Cost Engineering Department.
  • In addition, the PX must :
  • Assemble fully detailed schedules showing key milestones, material deliveries, and inspections using Primavera P6 or Microsoft Project.
  • Oversee the Superintendent’s 3-week look-ahead schedule and the PM’s monthly or more regular updates of the overall project schedule.  Ensure interim milestones are met and completion dates achieved.
  • Oversee the Superintendents and PMs as they hold subcontractors accountable to adhering to the Project Schedule.
  • Provide ownership and leadership by recommending recovery schedules as necessary to implement corrective or acceleration measures to restore the schedule as needed. Promptly pursue and obtain contractual schedule extensions as changed conditions and Owner directives require.

    • Documentation :

  • The PX oversees the SPM and PM who have the primary responsibility for maintaining Procore, the project’s on-line project management control system and providing completion documentation of project budgets, changes, contracts and subcontracts, submittals, payment applications, RFIs, Notice of Delay, events, and issues.
  • The PX oversees the prompt and regular preparation of meeting minutes and documentation necessary to ensure all parties remain fully informed and accountable.
  • The PX ensures successful coordination and proper leadership of weekly subcontractor coordination meetings.

    • Financial Management

  • The PX has the primary responsibility for maintaining project budgets, monthly cost to complete reports, cash flow projections—all with the ultimate goal of producing consistently profitable projects.
  • During the construction phase, the PX will ensure that changes to the scope of work are fully vetted, coordinated, and aligned with project schedule and cost goals.
  • The PX ensures timely submissions of payment applications, accuracy of subcontractor billing, and timely payment from the client.
  • The PX reviews final check runs prior to internal release.

    • Closeout

  • The PX assures timely completion, including resolving all subcontractor and vendor accounts, finalizing all owner change orders and collecting the final balance from a satisfied customer who is ready to start all over again with you and TOCCI.
  • The PX oversees and supports the Senior Project Manager (SPM) and Superintendent in his / her effective execution of the project, providing important feedback, recommendations and input on : safety, means and methods, problem solving, schedule compliance, subcontractor management, quality, and project execution excellence.
  • The PX serves as TOCCI's primary risk manager with respect to finances, quality, safety, and schedule.
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