Administrative Operations Coordinator (SAP-Enabled)

Job Description

Job Description

Make Every Day Run Smoothly

Join us in Grand Rapids, MI as our Administrative Operations Coordinator. You’ll be the connective tissue of our team—keeping schedules tight, communications crisp, and projects on track in a fast-paced, collaborative environment.

A Day in the Life

Your morning kicks off by reviewing calendars and confirming meetings. You triage emails and calls with care, then shift to prepping reports and presentations for upcoming discussions. Midday, you coordinate updates between departments to keep projects moving. In the afternoon, you guide a new hire through onboarding, update personnel records, and make sure supplies are stocked. You wrap by organizing documents and noting next steps so the team starts tomorrow ahead.

Core Responsibilities

• Own calendar and meeting management to keep daily operations running smoothly.
• Serve as a bridge between departments and assist with project coordination.
• Prepare, format, and organize documents, reports, and presentations.
• Support new hire onboarding and maintain accurate personnel files.
• Handle incoming calls, emails, and correspondence with professionalism and courtesy.
• Monitor office supply levels and place timely orders.
• Contribute to various administrative initiatives and tasks as assigned.

Qualifications

Proficiency Areas

If you thrive on keeping teams organized and operations humming, we’d love to hear from you.