Office Assistant

Job Description

Job Description

We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.

Responsibilities :

• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.
• Keep reception and shared spaces clean, organized, and inviting for all team members.
• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.
• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.
• Utilize the Envoy platform to oversee desk availability and team member locations.
• Compile and present weekly and monthly security metrics, highlighting trends and incidents.
• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.
• Collaborate with the Workplace team and other business partners on various projects and initiatives.
• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.
• Proven experience in receptionist or administrative roles, demonstrating strong organizational skills.
• Ability to handle office deliveries, catering coordination, and vendor interactions efficiently.
• Proficiency in using basic office equipment and software tools, including email platforms.
• Strong interpersonal skills to assist visitors and provide excellent customer service.
• Familiarity with platforms such as Envoy for desk tracking and workplace management.
• Capable of managing multiple tasks simultaneously while maintaining attention to detail.
• Experience planning and supporting events, including handling logistics and budgets.
• Adept at maintaining clean and functional office spaces, including restocking supplies.