Accounts Receivable Specialist

Overview

COMPANY SUMMARY :

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

GENERAL SUMMARY

Under the direction of the Assistant Vice President of Property Management (AVP), this position is

responsible for processing, requesting, and recording payments by the San Francisco Housing Authority

(SFHA) or other subsidy providers for a portfolio of properties. AR Specialist will monitor payments

according to contracts and interact with all property staff and housing authority personnel involved in the

subsidy and payment process. The AR Specialist will resolve all payment discrepancies under the guidance

of the AVP.

Nothing in this job description restricts management’s right to assign or reassign duties and

responsibilities to this job at any time.

Responsibilities

PRIMARY JOB FUNCTIONS

• Process and Manage Subsidy Receivables
• Promptly post all SFHA payments in Boston Post or Yardi for assigned properties (usually within 3 business days of receipt).
• Run subsidy delinquency reports and review the results with PMs within one week of posting.
• Research discrepant or missing payments utilizing SFHA’s portal and JSCo AR software.
• Correspond with Property Managers and SFHA on all discrepant payments individually, tracking, and sending subsequent requests as needed (2nd, 3rd, 4th, 5th requests).
• Coordinate and communicate with PMs, APMs, and Occupancy Specialists to submit all deliverables to SFHA in a timely manner.
• Escalate unfulfilled requests of SFHA to appropriate supervisors.
• Escalate unfulfilled site requests to the appropriate JSCo supervisor.
• Escalate certain reconciliaƟon findings to RMs, Directors, and AVP / VP (examples : Move-in unpaid for more than one month, subsidy underpaid due to mixed status HH, wrong contract rent, unknown abatement, .
• Review the quarterly reconciliation reports and enter notes regarding prior correspondence and discrepancies.

Manage and Track Abatements

Audits

subsidy payments and receivables.

Accounting Records

OTHER JOB FUNCTIONS

Qualifications

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each primary job function

satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability

required. Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions.

SKILL

Technical Skills - Knowledge of basic accounting mechanics. Ability to use calculator, and 10-key adding

machine. Must possess proficient organizational skills.

Written Comprehension and Expression — Ability to read, understand, and communicate information and

ideas in writing so others will understand.

Oral Comprehension and Expression — Ability to listen to, understand, and speak so others can

understand ideas and information presented verbally.

KNOWLEDGE

Policies and Regulations — Knowledge of company policies and procedures that pertain to accounting

practices.

Math Skills — Ability to use mathematics to solve problems.

EXPERIENCE

EDUCATION – High School degree, equivalent, or similar work experience. AA with Accounting Major is

preferred. Prior accounts receivable experience desirable.

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

Physical Environment / Requirements

Benefits-at-a-glance

Benefits for Employees who work 30+ hours / week -

Benefits for Employees who work less than 30 hours / week -

Equal Opportunity Employer

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

California Consumer Privacy Act

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s . Please review this Notice at your convenience.