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Advancement Officer
Advancement OfficerStephens College • Columbia, Indiana, USA
Advancement Officer

Advancement Officer

Stephens College • Columbia, Indiana, USA
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  • [job_card.full_time]
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Full-time

Description

The Advancement Officer serves as a frontline fundraiser responsible for managing a portfolio of major gift prospects and donors typically at the $25000 level and above. This position conducts national outreach through travel and virtual engagement to identify cultivate solicit and steward alumni and friends of the College in support of strategic funding priorities.

The Advancement Officer develops and executes data-informed strategies to drive philanthropic investment advance donor relationships and meet annual fundraising goals. The role reports to the Vice President for Advancement and contributes to overall campaign and advancement efforts.

Position Responsibilities :

Major Gift Strategy and Revenue Generation

  • Manage a dynamic portfolio of 80-100 major gift prospects with responsibility for cultivating soliciting and stewarding individual gifts of $25000 and above.
  • Develop and implement individualized solicitation strategies designed to maximize donor engagement and giving potential.
  • Meet or exceed annual performance metrics including the number of visits solicitations and dollars raised as set with the Vice President for Advancement.
  • Utilize data-informed decision-making predictive modeling and wealth screening tools to identify new prospects and upgrade existing donors.

Donor Cultivation and Engagement

  • Conduct regular outreach including in-person visits virtual meetings calls emails and handwritten notes to build meaningful donor relationships.
  • Create compelling customized proposals that align donor interests with College priorities.
  • Travel regularly (up to 50%) to meet with donors and represent Stephens College in key regions.
  • Collaboration and Communication

  • Serve as a strategic partner to faculty staff alumni volunteers community leaders and College leaders to identify funding opportunities and engage donors.
  • Contribute to donor strategy sessions Advancement meetings campaign initiatives and special events as assigned.
  • Maintain timely and accurate records of all prospect interactions in the Colleges CRM system (DonorPerfect).
  • Stewardship and Donor Retention

  • Partner with the Advancement team to ensure high-quality stewardship through reporting impact updates donor recognition and personalized outreach.
  • Support cultivation and stewardship events (virtual and in-person) as appropriate to donor strategies.
  • Requirements

    Minimum Qualifications :

  • Bachelors degree required.
  • 13 years of experience in relationship-focused work such as client relations sales account management customer service student affairs nonprofit engagement communications or related fields.
  • Prior fundraising or advancement experience is helpful but not required; training and onboarding will be provided.
  • Experience managing projects coordinating outreach efforts or supporting client- or donor-facing work is preferred.
  • Willingness and ability to travel nationally.
  • Knowledge Skills & Abilities :

  • Strong relationship-building skills with the ability to connect authentically with a diverse range of individuals including alumni parents community members and colleagues.
  • Exceptional customer service orientation and a genuine interest in helping others feel valued and engaged.
  • Excellent written and verbal communication skills including the ability to craft professional emails brief proposals and stewardship messages.
  • Strong organizational skills with attention to detail and the ability to manage multiple tasks deadlines and follow-up activities.
  • Ability to learn and apply fundraising concepts such as donor engagement cycles prospect strategy and stewardship practices.
  • Comfort working with data and tracking interactions in a database or CRM (training provided).
  • Ability to collaborate across campus with faculty staff and community partners to support donor engagement and college priorities.
  • Demonstrated initiative curiosity and a willingness to ask questions learn new skills and grow within the advancement profession.
  • High level of professionalism discretion and ethical judgment when handling confidential information.
  • Characteristics & Competencies :

  • Warm engaging and relationship-centered approach.
  • Strong active listening skills and the ability to understand individual motivations and goals.
  • A proactive self-directed mindset with the ability to take ownership of tasks and follow through.
  • Positive team-oriented attitude and commitment to contributing to a collaborative advancement culture.
  • Mission-driven with enthusiasm for supporting Stephens College students faculty and programs.
  • Creative problem solver who can adapt to changing priorities and identify new opportunities for engagement.
  • Technical Requirements :

  • Proficiency with Microsoft Office (Word Excel PowerPoint) and comfort learning new software systems.
  • Willingness to learn advancement-specific platforms such as DonorPerfect donor research tools and stewardship tracking systems.
  • Ability to prepare concise reports briefing notes and outreach materials with strong attention to detail.
  • Additional Requirements :

  • Flexibility to attend occasional evening or weekend events as needed.
  • Valid drivers license and ability to travel regionally for donor visits (as assigned).
  • Founded in 1833 Stephens College is the second-oldest womens college in the United States dedicated to providing innovative experiential and career-focused education across various disciplines. Located in Columbia Missouri Stephens College continues to be a leader in womens education fostering a community where students are empowered to lead innovate and excel. The college also provides flexible co-educational masters degrees and certificates for working professionals and is home to the co-educational Conservatory for the Performing Arts at Stephens College.

    Ranked (over and over again) as one of the best college towns in America Columbia Missouri is home to 36000 college students and 118000 residents. Columbia conveniently located approximately 100 miles from both Kansas City and St. Louis has it all : big-time college sports film music and arts festivals a high-energy arts community amazing recreation and a great downtown with lots of places to eat shop snack and check out the latest bands. The Columbia community offers outstanding health care options as well as excellent educational opportunities for every level of student (including our own Childrens School).

    Stephens offers an attractive benefits package that includes health insurance an Employee Assistance Program Supplemental Retirement Annuity Faculty / Staff Grants tuition waivers and tuition paid undergraduate classes for dependents. Full-time staff work 36 hours and are paid for 40 !!

    Be a part of this amazing community of innovative thinkers doers and dreamers.

    Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race color religion sex sexual orientation national origin age disability or status as a veteran.

    Required Experience :

    Unclear Seniority

    Key Skills

    CCTV,Federal Agencies,Customer Service,Clearance,Facility,Suspicious Activity,Property Damage,Public Safety,Daily Operations,Professional Development,Access Control,Communication,General Public,Procedures,Powerpoint

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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