Construction Administrative Assistant

Construction Administrative Assistant

Location : Chatham, NJ

Salary : $60,000$65,000 per year

Schedule : Full-time, Direct Hire

Our client, a well-established construction and real estate development firm, is seeking an administrative assistant to join their collaborative, team-oriented office in Chatham, NJ. This is an excellent opportunity for someone with experience in construction or real estate who enjoys working in a fast-paced, detail-driven environment.

Responsibilities :

• Provide administrative support to project coordinators, managers, and executives within the office.
• Handle incoming calls, correspondence, and emails with professionalism and accuracy.
• Prepare and maintain project documentation, including contracts, warranties, guarantees, and related records.
• Assist in the bid process using Excel, ensuring all proposals and supporting documents are properly formatted and submitted on time.
• Interact with vendors, subcontractors, and clients to obtain and organize required documentation.
• Support project tracking and reporting using Procore software (required).
• Help manage the flow of information between departments, contractors, and field teams.
• Draft and edit letters, memos, and other communications as needed.
• Maintain organized digital and paper filing systems.
• Assist with light accounting or invoice tracking tasks as directed.

Qualifications :

Why You'll Love This Role :