Facilities Administrator

General Statement

Under direction, is responsible for supervision of building services and services at the Main Office Complex as well as District-wide fleet management, records management, mail services, and printing services.

Essential Job Functions

Essential job functions are fundamental, core functions common to positions in a classification. They are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are designed to be descriptive and not restrictive, incumbents may complete one or all of the job duties listed or tasks of similar kind not specifically listed here.

• Manages District employees and contract personnel in the operation and maintenance of the Main Office Complex physical plant.
• Develops and administers contracts to ensure economical operation and maintenance of office facilities.
• Ensures adherence to all laws, regulations and directives relating to the operation of District office facilities.
• Manages the computerized maintenance management program for the Main Office Complex.
• Establishes maintenance guidelines and ensures their implementation. Develops a five-year project plan for capital projects, including cost benefit analysis.
• Develops and administers the budget for the Building Services Unit, including fleet replacement.
• Directs the fleet management program; develops and administers policies and procedures related to the use and maintenance of the District passenger vehicle fleet; approves maintenance and repair work; performs analysis of automotive fleet costs, including conversion of the District’s fleet to electric vehicles.
• Coordinates record retention activities for the District and acts as the District’s Record Supervisor, responsible for administration of records management ensuring compliance with the Local Records Act.
• Directs garage operations at the Main Office Building.
• Directs print shop operations through subordinate supervisory personnel.
• Directs mail room and telephone switchboard operations.
• Assigns, supervises and reviews work; enforces District guidelines and policy; completes performance reviews; assists in resolving employee complaints and grievances; recommends actions determining employment status such as hiring, transfer, promotion or discharge.

Other Job Functions

Environmental Conditions

Typical office environment. The use of standard office equipment and computer terminals is essential.

Desirable Knowledge, Skills and Abilities

Thorough

knowledge of the uses, operating characteristics, repair needs, preventive

maintenance requirements, and adaptability of HVAC equipment, fire prevention

systems and other building systems.

Thorough

knowledge of capital project planning and budgeting.

Thorough knowledge

of contract administration.

Considerable

knowledge of the principles, practices and procedures of office management.

Considerable

knowledge of effective supervisory techniques.

Knowledge of fleet

management concepts.

Knowledge of

records management principles and practices.

Ability to plan,

develop and implement comprehensive office service programs and activities.

Ability to

schedule and coordinate work effectively and in accordance with deadline

requirements.

Ability to plan,

schedule and supervise the work of others.

Ability to

prepare budgets and establish budget schedules.

writing.

Minimum Qualification Requirements

Graduation from an accredited four-year college or university majoring in business or public administration, engineering, or a closely related field. Five years of experience in facilities management, two years of which must have been in a supervisory capacity.

Promotional Requirement