Administrative Assistant - Part Time

Administrative Assistant - Part Time

Title : Admin Assistant Reports to : Plant Manager Company : Pan Glo Location : 2401 Sherman St. Pheonix, AZ 85009 Administrative Assistant

Part Time - 20-25 Hours per week About Us

Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities.

To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance / worker's compensation and general office activity. Reports to Director of Operations.

Qualifications, Knowledge and Ability :

• Perform general office duties including typing, filing, answering phones, greeting visitors, maintaining office supplies, checking and routing mail and arranging travel plans
• Generate weekend, month-end and year-end reports including financial, inventory, absenteeism, bake ware schedule, material usage and health and safety.
• Perform a variety of bookkeeping functions. Purchase Order Requests and Purchase Orders and contacting of vendors to place order, and follow up on delivery
• Perform a variety of duties related to management ensuring proper execution of paperwork, and monitoring services
• Oversee Production / QC records including job numbers, work orders, production paperwork and Quality Control paperwork. Ensure that all records are accurate and legible and that they are properly filed.
• Assist in the set up and monitoring of a comprehensive preventative maintenance program.
• Arrange and oversee pickup / drop off of materials at plant site, as necessary. Insure proper labeling of goods and billing of transportation. Keep appropriate records.
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Perform other duties as required or necessary.
• Associate degree in business or related field preferred; 1-3 years related experience and / or training; or equivalent combination of education and experience
• Basic computer skills, word processing, and 10-key calculator
• Knowledge of MS Office, Excel and Word
• Proficient in data entry
• Competent organizing and prioritizing skills to work efficiently
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Attention to detail and accuracy, sort, check, count, and verify numbers
• Good mathematical background
• Good communication skills : ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers
• Ability to work independently, self-starter, energetic
• Ability to demonstrate good common sense and sound judgment
• Flexibility to adapt to all situations and work varied hours, possible weekends or evenings
• Ability to perform at high levels in a fast-paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction
• Ability to meet deadlines

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